CMMS (Computerized Maintenance Management System) Administrator

Michaels • Centralia, WA

7d

About The Position

The CMMS (Computerized Maintenance Management System) Administrator updates and maintains information related to assets, inventory, purchase orders, preventive maintenance, and vendor relations. The role supports facilities operations by managing work orders, coordinating service personnel and vendors, assisting with purchasing and inventory processes, and maintaining system data and reports.

The administrator works with the Facilities Operations Manager (FOM) and Systems Support Manager to establish a standard approach to IRIS preventive maintenance procedures and scheduling. The role also provides software training and serves as a liaison for troubleshooting and escalation. The position is based at DC-Centralia and includes office work and occasional physical handling of products and equipment in a distribution center environment.

Requirements

• High school graduate or GED required.
• One year of experience associated with general knowledge of work order, purchasing, warehousing processes, and inventory management.
• Understanding of facilities management trades, common repairs, parts, and services.
• Ability to plan and manage work and meet deadlines under minimal supervision.
• Proficiency in Microsoft Office, Tableau, and additional database systems as required.
• Excellent written and oral communication skills to sustain vendor relations, and a collaborative working style.

Nice To Haves

• Trade or undergraduate technical/engineering education is strongly preferred.
• Experience with computerized maintenance management is preferred.
• Previous work experience in facilities maintenance/management or a similar field is strongly preferred.

Responsibilities

• Order necessary materials and parts from vendors as required.
• Assist with second sourcing parts and services from new vendors.
• Manage and audit inventory regularly and maintain the Critical Spare Parts list.
• Perform daily data analysis on parts and assets.
• Process and create work orders in CMMS software.
• Assist with budget tracking and data entry in tracking software.
• Work with the Facilities Operations Manager and Systems Support Manager to create a standard approach to IRIS preventive maintenance procedures and scheduling.
• Assist with assigning and scheduling service personnel or route work to the appropriate vendors.
• Manage work orders in the system to ensure proper creation, planning, updating, and closure.
• Verify vendor and order information for correctness, checking it against previously obtained information as necessary.
• Coordinate and communicate frequently with vendors and provide documents or information needed to update and create accounts.
• Create new reports and edit existing reports as requested by the Facilities Operations Manager.
• Provide software training to technicians and CMMS Administrators; serve as a liaison for problem solving and escalation.
• Perform other duties as assigned.

Benefits

• 401(k) with employer match, depending on position and eligibility.
• Employee Assistance Program.
• Medical coverage, depending on position and eligibility.
• Dental coverage, depending on position and eligibility.
• Vision coverage, depending on position and eligibility.
• Telemedicine services.
• Flexible spending accounts.
• Commuter benefits.
• Tuition assistance.
• Adoption assistance.
• Voluntary insurance options.
• Employee discounts.
• Partner discount programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED