CMMS & Spare Parts Inventory Administrator

Crocs•Las Vegas, NV

About The Position

The CMMS & Spare Parts Inventory Administrator owns maintenance spare-parts inventory and ensures that the CMMS, inventory records, and maintenance reports are accurate. The role manages day-to-day CMMS use, maintains inventory controls, and ensures the team has the parts and information needed to complete work and track results. The position coordinates with Maintenance, purchasing, storeroom resources, Maintenance leadership, the CMMS vendor, and any assigned technical team. It owns the maintenance workstream for future CMMS changes, while technical setup and integrations remain the responsibility of the vendor or assigned technical team. Work includes computer-based tasks and time in a distribution maintenance environment. Site work may involve noise, moving equipment, and required personal protective equipment. Employees must follow site safety procedures. Essential functions may be performed with reasonable accommodation.

Requirements

5–7 years of experience in maintenance, maintenance planning, CMMS, inventory control, supply, logistics, or a related field.
Experience using a CMMS or similar maintenance/work-order system.
Basic understanding of maintenance work, work orders, preventive maintenance, spare parts, and inventory records.
Ability to maintain accurate records and follow up on missing or incorrect information.
Good communication, organization, and problem-solving skills.

Nice To Haves

Associate or bachelor’s degree, military maintenance, logistics, supply or equipment readiness experience, or equivalent hands-on experience.
Experience with CMMS setup, system changes, data cleanup, or project coordination.
Excel skills, including working with basic reports and data.
Military experience with maintenance systems, parts accountability, inventory control, equipment readiness, work orders, or shop operations may be a strong fit; veterans are encouraged to apply.

Responsibilities

Administer the CMMS daily for the maintenance team, including basic setup, work-order workflows, and user questions.
Manage CMMS access, security, technical issues, integrations, and system changes in coordination with the vendor or assigned technical team.
Maintain accurate asset records, including equipment names, locations, and other required information; correct duplicate, missing, or inaccurate records.
Set up preventive maintenance (PM) plans and work orders in coordination with Maintenance leadership.
Ensure work orders capture labor, downtime, failures, completed work, and other required information.
Own the maintenance spare-parts inventory, including critical parts, inventory levels, reorder points, min/max settings, cycle counts, obsolete and slow-moving parts, and parts availability for planned and emergency work.
Maintain spare-parts records, equipment parts lists, and part-to-equipment links in the CMMS.
Coordinate with Maintenance, purchasing, and storeroom resources to keep information accurate and useful.
Develop maintenance reports used for metrics and KPIs; maintain current CMMS and spare-parts data, correct exceptions, and provide clear results to Maintenance leadership.
Provide CMMS and inventory training, answer user questions, and create process guides.
Ensure technicians and supervisors follow consistent processes for work orders, parts requests, inventory reviews, and data entry.
Coordinate with the CMMS vendor on technical issues, system questions, updates, and license renewals.
Manage CMMS process changes by documenting the need, obtaining approval, testing changes, sharing updates, and confirming that changes worked.
Own the maintenance workstream for future CMMS changes, including gathering requirements, preparing and cleaning data, testing workflows, training users, and tracking open issues.