Spare Parts Coordinator

Vanderlande Industries•New York City, NY

About The Position

Vanderlande is a global leader in logistics process automation, providing automated material handling systems for airports, warehouses, and parcel operations. Spare Parts Coordinators track product information and help keep Operations and Maintenance sites on schedule through scheduling, recordkeeping, and inventory control. The role oversees spare parts from ordering through receipt, inbounding, put-away, distribution, and replacement. It also supports customer relationships and sales, processes quotations and orders, coordinates shipping and delivery, monitors supplier performance and transportation costs, and works with accounting on invoice follow-up and monthly closeout. The position also manages inventory levels, cycle counts, and parts disbursement. The coordinator establishes and maintains scheduled and routine maintenance activities and work orders in AMS, including scheduling, status updates, corrective work, and recording labor, parts, downtime, and related asset information. This is a full-time position, typically working 8 a.m. to 5 p.m. Monday through Friday. Overtime and weekend work may be required. Travel may be approximately 50% within the U.S. before go-live and is expected to decrease to less than 10% afterward. The position may also support other Vanderlande airport sites.

Requirements

At least 2 years of relevant experience.
Strong knowledge of Microsoft Office, specifically Excel.
Strong knowledge of inventory control practices.
Experience supporting engineering, construction, or service projects.
Experience handling multiple tasks in a high-energy office.
Valid driver's license.
Must be able to attain and sustain an Airport ID Badge.
General technical knowledge of conveyor systems.
Strong attention to detail.
Strong work ethic and initiative, with interest in growing and developing within the organization.
Ability to solve problems that disrupt daily operations.
Ability to work under limited supervision.
Ability to identify issues requiring extra attention.
Ability to work independently on a variety of less-interrelated technical tasks.
Willingness and ability to travel approximately 50% within the U.S. before go-live, with travel expected to decrease to less than 10% afterward.
Flexibility to support other Vanderlande airport sites when needed.

Nice To Haves

BS in Industrial Engineering or Business Administration.
Experience with JD Edwards.
Experience with Dos Maximo.
Knowledge of conveyor-system parts.

Responsibilities

Oversee the spare parts process from ordering through receiving, inbounding, put-away, distribution, and replacement.
Prepare spare parts quotations; send RFQs to the assigned Spare Part Coordinator; archive and consolidate supplier quotations.
Initiate and implement initiatives to increase spare parts sales with customers.
Manage, develop, and grow customer relationships.
Process and manage spare parts packages from ordering through delivery.
Monitor shipping and customs clearance.
Coordinate and track customer deliveries and ensure customer acceptance.
Manage transportation costs for inbound and outbound orders.
Order spare parts packages for projects and ensure timely delivery.
Monitor supplier performance trends in cost and lead times.
Work with accounting to follow up on outstanding spare parts invoice payments.
Review orders and ensure monthly invoicing closeout.
Set up new customers and suppliers.
Take initiative to improve and implement processes.
Conduct monthly inventory cycle counts.
Monitor and set parts minimum and maximum levels and place orders weekly or monthly to maintain those levels.
Control parts disbursement to technicians to maintain inventory accuracy.
Establish regularly scheduled maintenance and inspection activities in AMS.
Establish routine maintenance activities, including inspections, preventative maintenance, and common repairs, as job plans in AMS.
Monitor and update work-order status in AMS.
Generate follow-up work orders in AMS for maintenance and repair activity identified during preventative maintenance checks.
Generate corrective work orders in AMS based on issues identified by contractors, airport personnel, or airline personnel.
Schedule work orders based on available resources, priorities, and schedules.
Enter labor hours, parts usage, failure reports, downtime, follow-up work, asset data, and notes in AMS upon work-order completion.
Perform additional duties as required by leadership.
Travel to support onboarding, training, operational readiness, or other airport sites as required.

Benefits

Medical, dental, and vision insurance effective on the first day of employment.
Paid time off.
Free short-term disability and long-term disability coverage.
Free basic life insurance and AD&D coverage.
Employee Assistance Program.
Pre-tax 401(k) and post-tax Roth retirement plans.
Company 401(k) match of 100% for the first 5% of compensation, vested on the first day.
Referral bonus.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume