Clubs Events Officer

Arc Employee Portal•Kensington, NY

2d•Hybrid

About The Position

Arc, UNSW’s student organisation, is seeking a current UNSW student to support and engage more than 400 Arc-affiliated, student-run Clubs. The role works alongside full-time and student staff to help deliver Arc’s events program, encourage and elevate Club-run activities, and build relationships across the university so events run smoothly. It offers entry-level experience assisting with events from conception to completion and supporting the student experience. The role is casual, averaging 8–12 hours per week during term, with hours varying during holidays and assessment periods. Hours are flexible to fit around the successful candidate’s university timetable. Work is based at Arc’s central office on UNSW’s Kensington Campus, with some work able to be completed remotely as directed. The stated start date is January 2027. Applicants are expected to foresee continuing in the role for at least 12 months, through the end of T3 2027.

Requirements

Must be a current UNSW student.
Experience with Arc-affiliated Clubs; the role is intended for students who want to facilitate and support Club engagement with students on campus.
Relevant experience demonstrating the ability to carry out the role’s responsibilities.
Excellent oral and written communication skills, including the ability to engage positively with different people, especially UNSW students, with awareness of cultural diversity.
Previous experience with event planning and strong organisational skills.
Ability to provide a high level of customer service to students, Clubs, and other relevant stakeholders.

Nice To Haves

Strong understanding of the UNSW student demographic, what students want, and how to reach them.
High attention to detail, proven organisational and administration skills, and ability to manage time effectively and meet deadlines.
Experience with social media such as Facebook and Discord, and basic awareness of social media analytics.
Ability and intention to continue in the role for at least 12 months, through the end of T3 2027.

Responsibilities

Attend to tasks and enquiries during scheduled shifts in the Clubs Space or remotely, as directed.
Assist with department events and activities, including O-Week, Discovery Fest International Markets, and the Club Awards Dinner.
Assist with the ongoing events Clubs Takeover and Games Galore.
Help organise events by coordinating logistics, ensuring smooth setups, and facilitating event execution.
Assist with departmental engagement at events, activities, and Club executive consultations.
Manage spreadsheets and maintain event-related documentation.
Participate in and help run training sessions for Clubs and student staff on events and risk management.
Help evaluate existing Arc-run Club events and activities and contribute ideas for new offerings based on student and Club feedback.
Respond promptly to student enquiries and emails, providing helpful information and assistance.
Attend to and support Club administration tasks, such as Clubs Reaffiliation, as directed.