Clinical Placement Coordinator

Universities of Wisconsin•Madison, WI

8d•$50,000•Hybrid

About The Position

Within the School of Nursing's Academic Affairs Office, the Clinical Placement Coordinator coordinates the daily operations, processes, and activities that support clinical education experiences across the School's academic programs. The role serves as a resource for students, faculty, staff, preceptors, and clinical partners, facilitating placements and ensuring students meet onboarding and compliance requirements for clinical learning experiences. Under the general direction of the Clinical Placement Manager, the coordinator manages complex placement processes, maintains relationships with healthcare and community-based clinical partners, and collaborates with program directors, Assistant Deans, faculty, and program staff to support student progression and success. The position responds to inquiries and monitors placement and compliance requirements in alignment with program and accreditation standards. It contributes to a collaborative, student-centered team focused on high-quality clinical learning opportunities. This is a full-time position. Work may be on-site, hybrid, or remote-flexible under an approved arrangement; a formal remote work agreement may permit up to 40% remote work per week. The minimum starting salary is $50,000, with actual salary negotiated based on experience and qualifications. The position offers a comprehensive benefits package. As part of the School's Health Care Component, the employee may have access to personal health information and must complete HIPAA training.

Requirements

At least two years of professional experience coordinating complex processes, projects, programs, or services in a healthcare, higher education, or related setting.
Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
Demonstrated ability to build and maintain effective working relationships with students, faculty, staff, and external partners.
Experience interpreting and applying policies, procedures, and regulatory requirements.
Strong organizational skills and attention to detail, with the ability to manage large volumes of data and documentation accurately.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite and database or records management systems.

Nice To Haves

Bachelor’s degree preferred.
Experience coordinating clinical placements, internships, practicum experiences, or other experiential learning activities.
Experience working in a nursing school, academic health sciences environment, healthcare organization, or clinical education setting.
Knowledge of clinical placement processes, affiliation agreements, student onboarding requirements, and compliance tracking.
Familiarity with healthcare credentialing requirements, including immunization records, background checks, drug screening, HIPAA, OSHA, and clinical site onboarding processes.
Experience working with clinical placement management systems such as Exxat, Viewpoint Screening, myClinicalExchange, or similar platforms.
Experience collaborating with healthcare organizations, community agencies, and clinical partners.

Responsibilities

Monitor and support student compliance, ensuring accurate documentation and timely completion of requirements for participation in academic and clinical experiences.
Use independent judgment to develop, implement, promote, and evaluate one or more academic programs, initiatives, or events.
Identify program needs; contribute to unit workflows; schedule logistics; and secure resources for meetings, events, and interviews.
Coordinate program components, evaluate program effectiveness, and recommend improvements.
May supervise day-to-day activities of one or more academic programs and resolve issues using discretion to meet unit goals.
Coordinate clinical placements and support related processes across the School's academic programs.
Maintain relationships with healthcare and community-based clinical partners and collaborate with program directors, Assistant Deans, faculty, and program staff.
Respond to inquiries from graduate students, faculty, preceptors, and external agencies.
Monitor clinical placement and compliance requirements in alignment with program and accreditation standards.