Specialist, Clinical Placement

Stevenson University•Owings Mills, MD

About The Position

The Specialist, Clinical Placement performs functions related to clinical placements for all academic programs in the Berman School of Nursing and Health Professions. The role monitors student compliance with clinical requirements by collecting, organizing, tracking, screening, and monitoring confidential student information, including health information, drug screening, and criminal background check results. It gathers and initially reviews contracts and legal agreements for routing and works with students, faculty, staff, and external constituencies. The position reports to the Director, Nursing Clinical Education and assists with scheduling and placing student clinical groups.

Responsibilities

Review, track, and maintain electronic records of students’ clinical documentation; confirm compliance with regulatory and clinical affiliate requirements; and provide regular status reports to the Director, Nursing Clinical Education.
In consultation with the Director, Nursing Clinical Education and faculty, develop and maintain a master list of active clinical placement sites, liaison contact information, special requirements, and placement counts by semester and academic year.
Disseminate information about medical requirements, clinical documentation, and deadlines to students; work with the Director and relevant Academic Program Administrator to communicate with non-compliant students as needed.
Notify hospitals and other clinical agencies of incoming students’ names, email addresses, and other information needed for clinical experiences.
Notify students of confirmed clinical placements and site-specific requirements.
Maintain a current list of clinical affiliation agreements; notify the Director at least three months before an agreement expires and initiate renewals at least two months before expiration.
Ensure student documentation, including immunization records, health requirements, and site-specific clinical documentation, is completed and submitted to clinical sites before placements begin.
Maintain a tracking system for individual and group nursing student placements and provide regular status reports to the Director and Academic Program Administrators.
Obtain updated general and professional liability certificates and insurance information annually from the University’s Business Office and send them to relevant clinical agencies as appropriate.
Coordinate nursing student placements with the Director and relevant staff and faculty, including establishing clinical groups, monitoring enrollment and late cancellations, and maintaining current clinical group assignment records.
With the Director and relevant faculty or staff, serve as a point of contact for partner agencies to seek, secure, and maintain clinical placements.
Manage the Clinical Placements email account and respond to messages within 48 business hours.
Serve as a point of contact for document collection services, such as CastleBranch and Exxat, communicate program-specific requirements and deadlines, and troubleshoot issues as needed.
Handle confidential documents and information with integrity and in accordance with University policy and procedure.
Collaborate with faculty and staff to develop and maintain department, program, and nursing unit policies and procedures for clinical requirements and placements.
Participate in staff meetings as requested.