Clinical Placement Specialist

Waukesha County Technical College • Wi 53072, WI

12d

About The Position

The Clinical Placement Specialist supports student success by planning, developing, and coordinating clinical experiences for students in Nursing and Allied Health programs. The role serves as the clinical liaison for the School of Health, assists Associate Deans with enrollment management, and maintains necessary records, relationships, and contracts. The position coordinates with students, faculty, and clinical sites to ensure placement requirements are met, and supports clinical onboarding, scheduling, compliance documentation, and placement process improvement.

This is a full-time position with hours Monday through Friday, 8:00 a.m. to 4:30 p.m. The position is available to start January 4, 2027. Selected candidates will be invited to an on-campus interview on Friday, November 20, 2026. Applicants must provide a resume and cover letter. Candidates must be legally authorized to work in the United States at hire and throughout employment; WCTC does not provide employment-based visa sponsorship.

Requirements

• Two years of experience coordinating schedules or placements, including tracking compliance documentation and working with external partners.
• Ability to communicate professionally, orally and in writing.
• Strong customer service and relationship-building skills with internal and external contacts.
• Proficiency with computer software applications, including spreadsheets and databases.
• Ability to apply health field terminology.
• Ability to solve problems and work toward solutions with internal and external customers.
• Ability to manage complex projects.
• Strong attention to detail when accurately entering large volumes of data.
• Ability to work independently, as part of a team, and with minimal supervision.
• Ability to apply critical thinking and problem-solving skills to work processes.

Nice To Haves

• Associate’s degree in Healthcare Administration, Office Management, Business Management, or a healthcare field.
• Experience in a healthcare, clinical, or healthcare education setting.

Responsibilities

• Review planned courses and enrollments with Associate Deans and develop clinical placement schedules.
• Create systems and processes for scheduling clinical experiences for students and instructors based on site, instructor, and student availability.
• Coordinate with students, faculty, and clinical sites to ensure placement requirements are met by established deadlines.
• Conduct clinical onboarding orientations for faculty and students on processes and requirements.
• Confidentially track, maintain, and submit required documentation to clinical sites, including background checks, drug screens, health requirements, and other required documents, using the compliance and credential-tracking system.
• Collaborate and communicate with faculty and staff regarding clinical schedules and experiences.
• Monitor course and clinical enrollment; open or cancel sections and place permits as required for program students.
• Develop and maintain relationships with new and existing clinical site liaisons to gather information about future placement availability and address placement concerns.
• Work with faculty and clinical liaisons to improve placement processes and coordinate clinical contract agreements.
• Attend and participate in local and regional meetings and training as directed.
• Pursue ongoing professional development, maintain occupational competency, and stay informed about current laws and regulations related to healthcare professions.
• Participate in related assignments and special projects of a similar nature and level.

Benefits

• Comprehensive benefits package, including health, dental, vision, life, long-term disability, supplemental life, and flexible spending accounts.
• Generous time off and holiday schedule.
• Eligibility in the Wisconsin Retirement System (ETF).
• Professional growth and development opportunities, including tuition reimbursement and tuition waiver.
• Well-being activities to support personal and professional well-being.
• Collaborative and supportive team environment.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree