Clinical Placement Coordinator

University of Wisconsin Madison•Madison, WI

6d•Hybrid

About The Position

Within the School of Nursing's Academic Affairs Office, the Clinical Placement Coordinator coordinates the daily operations, processes, and activities that support clinical education experiences across the School's academic programs. The position serves as a resource for students, faculty, staff, preceptors, and clinical partners by facilitating clinical placements and ensuring students meet onboarding and compliance requirements for clinical learning experiences. Working under the general direction of the Clinical Placement Manager and in collaboration with program directors and Assistant Deans, the coordinator manages complex placement processes, maintains relationships with healthcare and community-based clinical partners, and works with faculty and program staff to support student progression and success. The coordinator responds to inquiries from graduate students, faculty, preceptors, and external agencies, and monitors placement and compliance requirements in alignment with program and accreditation standards. As part of the School of Nursing's clinical placement team, the position contributes to a collaborative, student-centered environment focused on high-quality clinical learning opportunities. The position is full-time, 100%. Work may be performed under a hybrid schedule, fully onsite, or with remote work flexibility. A formal remote work agreement may be requested and considered under School of Nursing guidelines and may allow up to 40% remote work per week. The minimum starting salary is $50,000, with actual salary negotiated based on experience and qualifications. The position offers a comprehensive benefits package.

Requirements

At least two years of professional experience coordinating complex processes, projects, programs, or services in a healthcare, higher education, or related setting.
Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
Demonstrated ability to build and maintain effective working relationships with students, faculty, staff, and external partners.
Experience interpreting and applying policies, procedures, and regulatory requirements.
Strong organizational skills and attention to detail, including the ability to accurately manage large volumes of data and documentation.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite and database or records management systems.

Nice To Haves

Bachelor’s degree preferred.
Experience coordinating clinical placements, internships, practicum experiences, or other experiential learning activities.
Experience working in a nursing school, academic health sciences environment, healthcare organization, or clinical education setting.
Knowledge of clinical placement processes, affiliation agreements, student onboarding requirements, and compliance tracking.
Familiarity with healthcare credentialing requirements, including immunization records, background checks, drug screening, HIPAA, OSHA, and clinical site onboarding processes.
Experience working with clinical placement management systems such as Exxat, Viewpoint Screening, myClinicalExchange, or similar platforms.
Experience collaborating with healthcare organizations, community agencies, and clinical partners.

Responsibilities

Monitor and support student compliance, ensuring accurate documentation and timely completion of requirements for academic and clinical experiences.
Use independent judgment to develop, implement, promote, and evaluate one or more academic programs, initiatives, or events.
Identify program needs, contribute to unit workflow development, coordinate logistics, and secure resources for meetings, events, and interviews.
Coordinate program components, evaluate program effectiveness, and recommend improvements.
May supervise the day-to-day activities of one or more academic programs and resolve issues using discretion to meet unit goals.
Coordinate clinical placement processes and maintain relationships with healthcare and community-based clinical partners.
Respond to inquiries from graduate students, faculty, preceptors, and external agencies.
Monitor clinical placement and compliance requirements in alignment with program and accreditation standards.