Clinical Assistant/staffing coordinator

Great Lakes Mgmt Co•Saint Anthony, MN

1d•Onsite

About The Position

The Clinical Assistant Staffing Coordinator supports the Director of Nursing (DON) and clinical team with staff scheduling, clinical coordination, resident documentation, and resident care needs. The role helps ensure appropriate staffing coverage, accurate service schedules, and safe, consistent care for residents. The position is based at Hayden Grove Senior Living in St. Anthony, Minnesota, and is scheduled Monday through Friday, 8:00 AM to 4:30 PM. The role may require flexibility to respond to clinical concerns or emergencies outside regular hours when needed.

Requirements

Strong organizational skills and the ability to take initiative and follow through with minimal supervision.
Strong judgment, problem-solving, and decision-making skills.
Excellent verbal and written communication skills.
Strong computer skills, including electronic resident records and staff scheduling software.
A caring, team-oriented approach and a passion for serving older adults.

Nice To Haves

One year of experience in home health, assisted living, long-term care, or a related healthcare setting.
Staff scheduling or staffing coordination experience.

Responsibilities

Coordinate clinical staff schedules with the RN/DON, including open shifts, call-offs, time-off requests, and coverage needs.
Identify staffing gaps and communicate schedule changes to staff and leadership.
Maintain accurate staff schedules, availability, and scheduling records.
Verify resident service schedules and make updates under RN/DON supervision.
Maintain service agreements, resident charts, progress notes, and clinical documentation in accordance with regulations.
Enter new resident information from providers; assemble new charts, thin active charts, and process discharged charts.
Coordinate with Rehab regarding therapy start and end dates, recommended exercises, and staff follow-through.
Monitor completion of requested resident blood pressures, weights, and pulses.
Report changes in residents’ physical or mental health status and resident or family concerns to appropriate clinical staff.
Make daily rounds and communicate pertinent resident information through appropriate systems, meetings, or communication tools.
Coach Resident Assistants on care procedures, resident engagement, activities, and successful one-to-one interactions.
Encourage resident participation in activities based on individual needs and preferences.
Educate and support staff regarding successful interactions and interventions for residents with dementia.
Provide meal supervision as needed and promote a positive, team-oriented work environment.
Attend staff meetings and work with the DON to maintain emergency procedures.
Report accidents and incidents and respond to emergencies according to community procedures.
Support regulatory compliance and participate in state and federal surveys as needed.
Follow company policies and perform other duties as assigned.