Clinical Administrative Specialist

The Salvation Army USA Central Territory•Chicago, IL

36d•$18 - $21•Onsite

About The Position

Performs administrative and other support functions essential to the operation of the Addictions and Mental Health Services (AMHS) program. Provides sufficient support to ensure that program duties are achieved.

Requirements

Associate degree or equivalent combination of education and experience as determined by the Administrator of Clinical Programs.
One year of administrative or clerical experience is required.
Proficiency in Microsoft Word and basic computer applications required.
Unquestionable integrity in all personal and professional conduct.
Personal maturity and interpersonal skills necessary to work effectively with clients, staff, and contracting federal agencies.
Ability to communicate in a way which promotes a team spirit among AMHS and other SA/CCC staff.
Attention to detail, accuracy, efficiency, and organization.
Able to prioritize and multitask.
A clear personal desire to assist in the Center’s mission of rehabilitation and human healing.
Moderate word-processing skills. Word preferred.
Strong organization skills, supported by attention to detail and timeliness.
Ability to adhere to the requirements of confidentiality.
Excellent communication and interpersonal skills.
Demonstrated ability to use initiative and be a self-starter.
An attention to detail.
A positive attitude and the ability to be flexible in light of changing job situations/priorities.
Supportive of the mission of The Salvation Army.

Nice To Haves

Experience working with confidential records and interacting with clients or the public preferred.

Responsibilities

Assembles all files for all incoming client referral information from the Federal Bureau of Prisons (BOP) and the United States Probation Office (USPO).
Files all documents on a weekly basis and ensures security and confidentiality of files.
Complete monthly billing duties, which include: uploading all BOP monthly progress reports into the BOP electronic database, making and maintaining copies of all BOP and USPO monthly documents, and filing original BOP and USPO billing documents into client files.
Maintain and manage all closed files, which include: disassembling files and labeling closed files with required identifying information, organizing and maintaining closed files in secure storage rooms arranged by closing date, pulling closed files upon request, and preparing closed files for shredding per protocol.
Maintain file of weekly client schedules submitted by all therapists.
Contact clients to inform of any cancellations of sessions.
Maintains supplies, including blank copies of clinical documents.
Provide backup for USPO urine analysis (UA) collections, as needed.
Maintain strict confidentiality of all client information.
All other duties as required.