Clinical Administrative Assistant

KidsPeace • Ellsworth, ME

21h

About The Position

KidsPeace is seeking a highly organized, detail-oriented Clinical Administrative Assistant to provide administrative, clerical, and office management support to the Director of Interdisciplinary Services and the interdisciplinary team. The successful candidate will work in a fast-paced, collaborative healthcare setting and support related services, interdisciplinary collaboration, and the delivery of high-quality care for children and families.

Requirements

• 3–5 years of administrative, records management, or audit experience.
• Strong computer proficiency, including Microsoft Office applications.
• Excellent verbal and written communication skills.
• Exceptional organizational, multitasking, and interpersonal skills.
• Ability to work independently while collaborating effectively with multiple departments.

Nice To Haves

• Higher education preferred.

Responsibilities

• Provide administrative support, including calendar management, scheduling, correspondence, filing, and document preparation.
• Coordinate meetings, prepare agendas and materials, record meeting minutes, and complete follow-up tasks.
• Assist with Interdisciplinary Treatment Team documentation by gathering recommendations, preparing meeting minutes, and maintaining clinical records.
• Support departmental reporting, special projects, and communication across interdisciplinary teams.
• Maintain organized child and family services common areas and ensure office supplies and materials are stocked.
• Process purchase orders and coordinate records storage and destruction with approved vendors in accordance with KidsPeace policies.
• Serve as the department's receptionist by answering phones, greeting visitors, and providing customer service.
• Maintain confidentiality when handling sensitive health information and records.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed