Clinical Administrative Assistant

Fresenius Medical Care•Pueblo, CO

22h

About The Position

The Clinical Administrative Assistant provides secretarial and administrative support, including assignments that may be complex and confidential, and helps relieve management of clerical, administrative, and business details. The position maintains department filing systems, records, and databases; prepares correspondence and meeting materials; gathers and analyzes information; assists with reports, forms, budgets, expense tracking, and invoicing; and supports routine office operations such as managing calls, mail, appointments, calendars, and meetings. The role may coordinate travel and expense reports, communicate with managers and external customers, act as a point of contact for other departments, and assist with projects and other assigned duties. Additional responsibilities may focus on specific departments or locations.

Requirements

High school diploma required.
Minimum 1–2 years of related experience.
Knowledge of business and technical vocabulary.
Familiarity with standard business concepts, practices, and procedures in administrative support.
Basic reasoning and analytical skills.
Proficiency with computer software such as Microsoft Office products, spreadsheets, presentation software, and database programs.
Proficiency in organizational operations and procedures.
Experience handling incoming phone calls and maintaining professional conduct and front office etiquette.

Nice To Haves

Some specialized secretarial training preferred.

Responsibilities

Provide secretarial and administrative support, including handling confidential assignments and management’s clerical, administrative, and business details.
Set up and maintain department filing systems, records management, and databases.
Prepare memos, correspondence, agendas, minutes, and policy explanations.
Collect, compile, and analyze information; assist with department reports and form completion.
Assemble budgets and track budget expenses and variances; pay and track invoices.
Screen telephone calls, open mail, schedule appointments, maintain calendars, and coordinate internal or external meetings.
Organize travel arrangements and complete expense reports.
Interface with management at various organizational levels and with external customers.
Serve as a point of contact for departments such as IT, HR, building, and facilities, as needed.
Assist with projects assigned by the direct supervisor and perform other duties as assigned.