Clerk III

Los Rios Community College District•Sacramento, CA

About The Position

Under minimal oversight, the Clerk III performs a variety of complex clerical tasks. The position typically provides primary clerical support to an assigned service area. In an instructional area office, the Clerk III provides primary clerical support when the administrative assistant is absent. The role supports students, faculty, staff, and the public by sharing information, responding to inquiries, assisting with enrollment during peak periods, and helping address problems and concerns. It also handles records, correspondence, purchasing, mail, office supplies and equipment, schedules, and reports. The Clerk III may assist with recruiting, training, and overseeing temporary employees and performs related duties as assigned. Applicants must submit a Los Rios Community College District application, a letter of interest, and a resume. Only information listed on the application and transcripts, if requested, will be used to verify minimum qualifications. Applications that refer reviewers to other documents for information or omit required documents may be disqualified. Do not submit unrequested materials.

Requirements

Two years of clerical experience. One year of college-level business, office technology, or related coursework at an accredited institution may substitute for one year of required experience.
Promotional applicants must have one year of experience performing clerical duties in the Los Rios Community College District; this applies to regular, current District classified employees.
Demonstrate an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including students with physical or learning disabilities and differences in learning styles.
Successfully foster and support an inclusive educational and employment environment.
Education must be from an accredited institution. One year of education equals 30 semester units.
One year of experience equals 12 months at 40 hours per week; applicable part-time experience is converted to full-time equivalent.

Responsibilities

Answer telephones, deliver messages, and prepare meeting rooms.
Communicate with students, faculty, staff, and the public to disseminate or explain information.
Assist with student enrollment during peak periods.
Review files, records, and other documents to respond to requests and inquiries, provide information about services, policies, and procedures, and refer people to other campus programs or departments as appropriate.
Compile, assemble, copy, sort, and file documents, records of office activities, and transaction records.
Compute, record, update, and proofread data, schedules, and other information; assist with completing reports.
Process and post outgoing mail; distribute incoming mail, packages, and other materials; and track postage meter usage.
Arrange servicing and maintenance for office equipment.
Inventory and order office supplies.
Compose letters, purchase orders, reports, and other correspondence; enter purchase requisition information.
Assist in recruiting, training, and overseeing temporary employees.
Maintain campus information and District forms.
Complete requisitions; obtain bids and quotes for contracts and maintenance agreements; and follow up with vendors on invoices or purchase orders.
Complete work schedules and arrange appointments.
Attend staff meetings and workshops as required.
Assist students and staff with problems, testing requirements, services, and records.
Arbitrate complaints and concerns and, when necessary, refer issues to the appropriate person.
Perform related duties as assigned.