Account Clerk III

CalHR•El Centro, CA

About The Position

Under limited supervision, the Account Clerk III performs difficult and specialized clerical accounting duties involving the preparation and maintenance of financial and statistical records in manual or automated environments. The position explains rules, policies, and operations related to its assigned work area and may serve as a lead-worker, providing training and assigning work to fiscal support staff. It is the advanced journey level in the Account Clerk series. Incumbents either lead a group of fiscal support staff or apply detailed, complex subject matter knowledge of a specific program area or specialized system. The role differs from the Office Assistant class because it involves frequent and sustained application of mathematical skills and interpretation of rules and procedures using financial, statistical, and numerical information. The position prepares and maintains fiscal, statistical, payroll, work-time, and case records; processes financial documents and transactions; prepares reports; assists the public; and may operate and troubleshoot automated systems. This posting is for a bilingual position. Candidates selected for hire must pass the required Spanish bilingual certification examinations at ILR Level 2, Limited Working Proficiency. Employment requires a valid driver's license at appointment. Employees may need to drive their own vehicle, provide proof of insurance, travel in and out of the county for business, and provide staff support after hours. Employees may work with clients experiencing various health, substance-use, abuse, domestic-violence, and financial-instability issues, and may encounter hostile or emotionally troubled clients. All Imperial County employees are considered Disaster Service Workers and may be required to complete associated FEMA training. The position is not eligible for visa sponsorship.

Requirements

Two years of full-time clerical accounting experience performing fiscal or statistical work in an office environment, including one year of full-time journey-level experience. Qualifying education and experience may be combined; specified coursework may substitute for up to one year of experience.
Ability to verify, compile, reconcile, and interpret difficult and complex financial and statistical data.
Ability to make arithmetic computations quickly and accurately, including calculations involving addition, subtraction, division, multiplication, percentages, decimals, and fractions.
Ability to lead and train subordinate employees on laws, rules, regulations, and office procedures.
Ability to read and understand rules, codes, regulations, procedures, policies, and precedents.
Ability to communicate information orally to a wide variety of people.
Ability to compose reports and correspondence with appropriate grammar and spelling and to organize multiple pieces of information into clear written documents.
Ability to research, proof, evaluate, gather, organize, and arrange diverse information.
Ability to maintain journals, ledgers, and complex accounting and case records.
Knowledge of advanced mathematics and statistics, including complex decimal, fraction, percentage formulas, and statistical calculations.
Knowledge of grammar, vocabulary, spelling, punctuation, and composition.
Knowledge of office and department practices, procedures, programs, services, policies, regulations, and automated systems.
Knowledge of laws, rules, and regulations governing account, fiscal, and case records in the assigned area.
Knowledge of bookkeeping, accounting, and financial auditing procedures; lead supervision and training; and methods for researching, proofing, evaluating, gathering, organizing, and arranging data.
Knowledge of common word-processing, spreadsheet, and database software packages.
Valid driver's license at the time of appointment.
For this bilingual-designated posting, successful candidates must receive a qualifying score on the Spanish oral and written bilingual certification examinations administered by MSS; the required proficiency is ILR Level 2, Limited Working Proficiency.
Applicants must be authorized to work in the United States without visa sponsorship by the employment start date.

Nice To Haves

Thirty semester units or forty-five quarter units in basic financial and statistical recordkeeping practices and procedures, mathematics, or computer applications and spreadsheet software may substitute for up to one year of qualifying experience.
Ability to speak, read, and write Spanish in addition to English is identified as an asset; passing the bilingual examination is required for candidates selected for this bilingual-designated position.

Responsibilities

As a lead-worker, instruct employees in interpreting and applying laws, regulations, policies, and procedures related to fiscal and statistical recordkeeping.
Serve as a technical resource for difficult problems or specialized issues.
Prioritize and distribute workloads; monitor work quality and timeliness; identify deficiencies and provide individual instruction; provide feedback to the supervisor as requested.
Answer public inquiries about policies and procedures; obtain information, resolve discrepancies or errors, share relevant information, refer clients as appropriate, and explain the proper use of forms, documents, and reports.
Prepare statistical, fiscal, and case-record reports required by state, federal, and local agencies by gathering and organizing information from source documents or computer reports.
Assist with compiling budget information, including work and time records.
Receive and verify bills, invoices, vouchers, purchase orders, claims, and related materials; tabulate amounts; code data; post revenues and expenditures; adjust accounts; balance totals; and trace and correct errors.
Maintain financial, statistical, work-time, payroll, and case-record information.
Collect and disburse money and other negotiable items related to department programs and operations; maintain receipt records; check, balance, and reconcile cash statements and computerized reports; and process invoices, purchase orders, and other records.
Verify and process bank deposits and deposit funds into appropriate accounts.
Write correspondence to public and private organizations or agencies to obtain or verify information.
Operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms; troubleshoot system problems as needed.
Perform related duties as assigned.