Clerk III

Texas Health & Human Services Commission•San Antonio, TX

9d•$2,694 - $3,946•Onsite

About The Position

The Clerk III reports directly to the Financial Officer at the facility and provides administrative and financial support services. The position routinely performs advanced clerical and financial work for the financial office, including bookkeeping and financial activities such as compiling and tabulating data, inventory audits, and mail processing. The Clerk III coordinates clerical activities, requests materials and office supplies, handles and transports facility documents or mail, and maintains accurate financial files. The role requires working knowledge of HHSC rules and facility policies and procedures, clear oral and written communication, and providing training to other employees as needed. Work is performed under limited supervision with considerable latitude for initiative and independent judgment, while providing customer service to consumers. The position is based at Terrell State Hospital in Terrell, Texas, is not eligible for telework, and may require travel up to 5%.

Requirements

Experience performing clerical functions.
Graduation from a standard or high school, or equivalent.
Valid driver’s license.
Knowledge of clerical and financial procedures; spelling, punctuation, grammar, and arithmetic; business and financial policies and procedures; and records administration and postage procedures.
Skill using a personal computer and Microsoft Excel, Word, and Outlook, along with a 10-key calculator for data entry.
Ability to prepare and maintain records, files, and reports; transfer client effects or mail between locations; make arithmetic computations; communicate effectively; and train other employees.
Must pass a fingerprint criminal background check, pre-employment drug screen, and applicable registry checks.
Applicants must be at least 18 years old for employment at a state-operated facility; applicants for Terrell Center for Youth must be at least 21 years old.
Compliance with HHSC immunization policy and state hospital immunization-related operating procedures is required.
Must provide I-9 documentation on the first day of work; HHSC uses E-Verify.

Nice To Haves

Experience in a cash-handling and customer-service environment, preferably in a state hospital or state-supported living center.

Responsibilities

Attend work on a regular and predictable schedule and perform other duties as assigned.
Receive, sort, date stamp, and distribute campus mail; make daily trips to the local post office to pick up and drop off mail.
Receive, file, and store completed purchase vouchers, journal vouchers at regional facilities, and deposit vouchers.
Coordinate requests for materials, postage, registered mail, packages, and office supplies with the Financial Officer.
Maintain storage, tracking logs, and release of personal effects; receive patient personal effects from admissions or unit drop-off boxes; conduct annual escheats of patient personal effects.
Coordinate distribution of payroll warrants with the Accounting Technician II (NRAO) or Accountant I (RBMO).
Distribute cash for patient special requests or client outings, issue receipts identifying the funding source and payment purpose, receive unused funds, reconcile the petty cash box, and communicate replenishment balances to the Accountant I (RBMO).
Prepare daily receipts (call-in sheets) and bank deposits; receive cash or checks by mail or at the cashier window, issue receipts, and assemble documentation for the Accounting Technician II to deposit.
Assist the Property Department with its annual asset inventory for accounting department assets and assist with canteen stock inventory when applicable.
Provide training on tasks to new employees in the same role.
Participate in or support agency disaster response, recovery, or Continuity of Operations activation, which may require an alternate shift pattern or location.
Perform other assigned duties in administration, cashiering, and fiscal services.