Clerical Assistant 3

Commonwealth of Pennsylvania • Dauphin County, PA

1d • Onsite

About The Position

The Pennsylvania Department of Transportation (PennDOT) is hiring a Clerical Assistant 3 to provide administrative support to the Vehicle Inspection Division. The position supports accurate documentation and workflow by reviewing inspection violations, preparing case information, and assisting staff and the public with regulatory questions. The work helps ensure compliance with safety and emissions requirements.

The role includes examining reports and testimony for potential violations; compiling records and case histories for hearings and decisions; answering questions and interpreting inspection regulations and policies; maintaining program databases and preparing trend reports; researching station and inspector files; and processing, documenting, and communicating administrative decisions and penalties.

This is a full-time position scheduled for 37.5 hours per week, Monday through Friday, 8:00 AM to 4:30 PM, with a 60-minute lunch. Overtime may be required as necessary. Telework is not available. The posting closes October 27, 2026, or when 50 applications have been received, whichever occurs first.

Requirements

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or one year of moderately complex clerical experience; or an equivalent combination of experience and training.
• Ability to perform the essential job functions.
• If claiming education in supplemental application answers toward meeting minimum requirements, provide a copy of college transcripts; unofficial transcripts are acceptable.

Responsibilities

• Examine reports and testimony to identify potential safety or emissions violations.
• Compile records, develop case histories, and coordinate information for hearings and decisions.
• Respond to questions and interpret inspection regulations and policies for staff and the public.
• Maintain program databases, update case information, and create reports based on trends.
• Review station and inspector files to verify past violations and gather supporting documentation.
• Process and document decisions, adjust records, and prepare correspondence related to penalties or outcomes.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed