Clerical Assistant 3

Commonwealth of Pennsylvania•Cumberland County, PA

4d•Hybrid

About The Position

The Clerical Assistant 3 supports timekeeping and payroll for staff across multiple bargaining units at State Correctional Institution (SCI) Camp Hill, within the Department of Corrections, Field Human Resource Office 8. The role also maintains accurate records and provides clerical support across the facility. Duties include processing payroll entries, corrections, and schedule updates; tracking absences, holidays, leave types, and long-term leave; investigating payroll discrepancies and applying appropriate pay rules; running SAP reports and updating employee information; and preparing documents, maintaining files, organizing emails, and responding to general inquiries. This is a full-time position with work hours of 8:00 AM to 4:00 PM, Monday through Friday, and a 30-minute lunch. After successfully completing a six-month probationary period, the employee may have the opportunity to telework up to one day per week. Telework requires a securely configured high-speed internet connection and an approved work location within Pennsylvania; the employee may otherwise report to the headquarters office in Camp Hill, Pennsylvania. Telework availability may change.

Requirements

One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or one year of moderately complex clerical experience; or an equivalent combination of experience and training.
Ability to perform essential job functions.
Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Responsibilities

Process payroll entries, corrections, and schedule updates for multiple staff groups.
Track absences, holidays, leave types, and long-term leave, ensuring proper documentation.
Investigate payroll discrepancies, apply correct pay rules, and adjust records based on audit reports.
Run SAP reports, review errors, and accurately update employee information.
Prepare documents, maintain files, organize emails, and respond to general inquiries.