Clerical Assistant 2
About The Position
The Department of Military and Veterans Affairs is seeking a Clerical Assistant 2 to support clinical and nursing staff at the Southwestern Veterans' Center. The role helps keep facility operations organized and efficient by managing schedules, staffing information, and essential clerical tasks that support care for residents. The position is full-time, 37.5 hours per week, with scheduled hours of 8:00 AM to 4:00 PM, Monday through Friday, including a 30-minute lunch. Hours may change based on operational needs. Telework is not available. New Commonwealth of Pennsylvania employees will start at an annual salary of $36,831 before taxes. Minimum qualifications are six months of experience as a Clerical Assistant 1 (Commonwealth title or equivalent Federal Government title as determined by the Office of Administration), high school graduation, or an equivalent combination of experience and training. Applicants must be able to perform the essential job functions. A conditional employment offer requires a medical examination and may require a background check, PPD testing, and a physical. The position is subject to the Older Adult Protective Services Act and requires satisfactory criminal history reports, including Pennsylvania State Police and FBI clearances.
Requirements
- At least six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration), high school graduation, or an equivalent combination of experience and training.
- Ability to perform essential job functions.
- A conditional offer of employment requires a medical examination.
- A conditional offer may require satisfactory completion of a background check, PPD testing, and a physical.
- Satisfactory criminal history reports, including Pennsylvania State Police and FBI clearances, are required under the Older Adult Protective Services Act.
Nice To Haves
- Two or more years of experience using Microsoft applications and other software to create and maintain spreadsheets, calendars, documents, or rosters.
- Experience with office equipment such as scanners, printers, fax machines, computers, tablets, telephones, and personal communication devices.
- Experience formatting Excel spreadsheets with formulas.
- Experience completing a nurse staffing schedule.
- Experience meeting Department of Health regulations for staffing to PPD (Patient Per Day) staffing ratios.
- Experience completing scheduling for any business.
- Experience filling scheduling gaps due to call-offs, vacations, or illness.
- Experience using a scheduling software program.
Responsibilities
- Create, adjust, and post nursing schedules using scheduling software.
- Review call-off lists and contact available staff or agencies to fill staffing shortages.
- Assist nursing leaders in assigning or reassigning staff to maintain care levels.
- Maintain overtime lists, call-off records, and staffing files.
- Prepare reports on overtime, staffing levels, and scheduling issues.
- Provide general clerical support, including typing, filing, and handling calls and visitors.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
