Clerical Assistant 2
About The Position
The Pennsylvania Department of Military and Veteran Affairs is hiring a Clerical Assistant 2 to support smooth facility operations and provide timely administrative support. The position helps maintain accurate financial and administrative records and supports the flow of medical billing, resident information, reports, and office communication. Duties include processing medical insurance billing; checking forms for completeness; balancing bills with claim forms and payments; recording resident admission data; updating daily census information; preparing monthly census entries; receiving and entering payments; reconciling amounts with daily collection reports; screening visitors; answering calls; managing files; sorting and distributing mail for the revenue office; and ordering and maintaining office supplies and documents. The employee must follow safety rules, report hazards, use protective equipment, and participate in QAPI training and improvement efforts. This is a full-time, onsite position scheduled for 37.5 hours per week, Monday through Friday, from 8:30 a.m. to 4:30 p.m., with a 30-minute lunch. Telework is not available. New Commonwealth employees will begin at an annual salary of $36,831 before taxes. A conditional offer requires a medical examination and satisfactory criminal history reports, including Pennsylvania State Police and FBI clearances.
Requirements
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or graduation from high school; or an equivalent combination of experience and training.
- Must be able to perform essential job functions.
- A conditional offer of employment requires a medical examination.
- A conditional offer of employment requires submission and approval of satisfactory criminal history reports, including but not limited to Pennsylvania State Police and FBI clearance.
Nice To Haves
- Previous experience working with medical insurance billing.
- Previous experience working in Microsoft Excel.
- Previous experience working in a long-term care or large healthcare facility.
Responsibilities
- Process medical insurance billing, check forms for completeness, and balance bills with claim forms and payments.
- Record resident admission data, update daily census information, and prepare monthly census entries.
- Receive payments, enter them into the computer program, and reconcile amounts with daily collection reports.
- Screen visitors, answer calls, manage files, and sort and distribute mail for the revenue office.
- Order and maintain office supplies and documents used by revenue office staff.
- Follow safety rules, report hazards, use protective equipment, and support QAPI training and improvement efforts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
