Clerical Assistant 2

Commonwealth of Pennsylvania • Dauphin County, PA

12h • Onsite

About The Position

The Pennsylvania State Police is seeking a Clerical Assistant 2 to provide clerical support to Bureau of Emergency and Special Operations leadership and help maintain smooth communication between headquarters and field locations. The position supports Bureau leaders by keeping information organized and work flowing without delay.

The role includes preparing and processing correspondence, reports, and Circulars; proofreading documents for grammatical accuracy and consistency with Department regulations; scanning and emailing documents to designated Units and Sections; maintaining inventory records and completing surplus reports; and conducting the annual inventory for Bureau Headquarters.

This is a full-time, onsite position working 37.5 hours per week, Monday through Friday, from 7:00 a.m. to 3:00 p.m., with a 30-minute lunch. Telework is not available. New Commonwealth of Pennsylvania employees will begin at an annual salary of $36,831 before taxes.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration), or graduation from high school, or an equivalent combination of experience and training.
• Prior experience completing training/travel documentation requests.
• Obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain certification for the duration of employment in this job.
• Pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
• Be able to perform essential job functions.

Responsibilities

• Prepare, type, and process correspondence, reports, and Circulars.
• Proofread documents for grammatical accuracy and consistency with Department regulations.
• Scan and email documents to designated Units and Sections as directed.
• Maintain inventory records and complete surplus reports.
• Conduct the annual inventory for Bureau Headquarters.
• Support Bureau leadership and communication between headquarters and field locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED