Clerical Assistant 2 - SCI Phoenix

Commonwealth of Pennsylvania • Montgomery County, PA

1d • Onsite

About The Position

As a Clerical Assistant 2 with the Department of Corrections, State Correctional Institution (SCI) at Phoenix, you will play an important part in helping the office function smoothly. This role is ideal for someone who enjoys structure, steady work, and supporting others. You will join a team that values accuracy, communication, and teamwork. This is a great opportunity to grow your clerical skills while making a difference each day. This position provides clerical and office support that helps the department operate efficiently and stay organized.

Requirements

• Possess keyboarding skills to meet standards for speed and accuracy.
• Successful completion of basic training in Elizabethtown, PA is required.
• Must be able to efficiently use and navigate a personal computer.
• Must have two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Must have previous experience working in an office setting as a clerk and or personal assistant
• Must have experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom
• Must have experience combining and manipulating documents in Adobe Pro
• You must be able to perform essential job functions.
• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Nice To Haves

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; o r An equivalent combination of experience and training.

Responsibilities

• Answer calls, route messages, operate the switchboard, and handle incoming and outgoing mail
• Type and review documents, make corrections, and complete timely distribution
• Coordinate appointments, meetings, videoconferences, and prepare meeting minutes when needed
• Maintain filing systems, update databases, and archive materials based on retention rules
• Compile activity records, manage workflow, enter data, and maintain office supplies
• Perform photocopying, scanning, faxing, email organization, and maintain a tidy workspace

Benefits

• Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED