Clerical Assistant 2

Commonwealth of Pennsylvania • Luzerne County, PA

12h • Onsite

About The Position

Clerical Assistant 2 with the Pennsylvania State Police plays an important role in supporting daily office operations. This position offers a chance to be part of a respected agency that values strong organizational skills and attention to detail. You will help keep essential systems running smoothly while gaining valuable experience. The Pennsylvania State Police team will rely on your steady and reliable work. This position provides clerical support that keeps daily operations moving efficiently within the district office. The work helps ensure accuracy and consistency in reports, records, and essential administrative processes.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.
• 3 years of experience using Microsoft Word
• 3 years of experience maintaining databases, spreadsheets, and logs.
• 3 years of experience with preparing and formatting various correspondence, forms, and reports.
• 3 years of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• 3 years of experience working in a position that requires maintaining, updating, and purging files.
• 2 years of experience answering and assisting with incoming phone calls.
• 2 years of experience utilizing various office equipment such as a personal computer, copying machine, facsimile machine and postage meter.
• All employees must obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain the same for the duration of employment in this job.
• You must be able to perform essential job functions.
• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Responsibilities

• Type administrative investigation reports and general correspondence and verify attachments for accuracy and compliance
• Review the Weekly Duty Roster for updates and enter overtime and higher class assignments
• Check automotive invoices for accuracy, enter data into the M5 system, maintain mileage records, and prepare paperwork for new and turned-in vehicles
• Assign case and incident numbers and access required systems such as the Liquor Control Board program
• File correspondence and complete related clerical duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED