Clerical Assistant 2

Commonwealth of Pennsylvania•Allegheny County, PA

1d•Hybrid

About The Position

Become a Clerical Assistant 2 with the Department of Environmental Protection and help support environmental programs that serve the Southwest region. You will assist with permit processing, maintain tracking systems, and help keep office operations running smoothly. Your work will support staff, applicants, and partner agencies by keeping information accurate and organized. Join a team where your reliability and positive attitude support a mission that benefits the public. This position supports the Waste Management Program by handling permit application processing, maintaining tracking information, and assisting staff with daily clerical needs. The role helps ensure accurate records, timely communication, and organized office operations.

Requirements

Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration)
Graduation from high school
An equivalent combination of experience and training
Meet the PA residency requirement
Be able to perform essential job functions

Nice To Haves

Reliability and positive attitude

Responsibilities

Check permit applications for completeness and accuracy before coordinating distribution to staff and agencies
Enter permit and client information into the e-FACTS system and ensure data is maintained in a timely manner
Record incoming and outgoing correspondence and forward updates to the proper individuals to maintain current application files
Handle penalty and permit fees by maintaining databases and transmitting information to Administrative Services
Prepare outgoing mail, assist with scheduling, manage supplies, and operate office equipment
Screen calls, provide general information, and direct inquiries to the appropriate staff