Clerical Assistant 2

Commonwealth of Pennsylvania • Chester County, PA

2d • Onsite

About The Position

Begin a meaningful role as a Clerical Assistant 2 with the Department of Military and Veterans Affairs, Purchasing Services. This position allows you to support purchasing tasks that keep daily operations running smoothly. You will help ensure important orders, records, and supplies are handled accurately. Join a team that values organization, reliability, and service to veterans. This position provides clerical support to the purchasing office and storeroom functions, helping maintain accurate orders, records, and tracking systems for the Southeastern Veterans Center.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration)
• Graduation from high school
• An equivalent combination of experience and training
• You must be able to perform essential job functions.

Nice To Haves

• Previous experience working in a long-term care or large healthcare facility.
• Previous experience working in a purchasing clerical position.
• Previous experience in the following tasks: typing, data entry, filing, shredding, answering telephones, creating work orders, updating and maintaining policy and procedure manuals, proofreading, and filing.
• Previous experience working in SAP or SRM entering shopping carts and requisitions.
• Previous experience with processing goods receipts for credit card orders.
• Previous experience obtaining required paperwork for contracts from vendors to include credentials, licensing information, and background check verifications.
• Previous experience in researching and contacting vendors for pricing information regarding various goods and services.
• Previous experience working in Microsoft Excel.

Responsibilities

• Document Preparation: Type purchase requests, letters, memorandums, and forms and maintain records for pending and completed orders
• Cart Monitoring: Assist requisitioners with entering shopping carts and track their progress through the approval process
• Invoice Coordination: Contact the accounting office for invoice status updates and manage related communications
• Order Adjustments: Request adjustments or liquidations to purchase orders and forward required information to accounting
• Contract Tracking: Maintain service agreement spreadsheets and notify staff when contracts require renewal
• Vendor Communication: Obtain required paperwork from vendors and research pricing information for goods and services

Benefits

• Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED