Clerical Assistant 2 - SCI Houtzdale

Commonwealth of Pennsylvania • Clearfield County, PA

2d • Onsite

About The Position

Clerical Assistant 2 at the Pennsylvania Department of Corrections offers you a chance to support a busy team at SCI Houtzdale. You will help keep daily operations organized and efficient. This role allows you to grow your office skills while supporting an important mission. Join us and make a positive impact each day. This position supports the daily operations of the office by handling routine clerical and administrative tasks that keep the department running smoothly.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.
• Successful completion of basic training in Elizabethtown, PA is required.
• Must understand how to efficiently use and navigate a personal computer.
• Must have two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/ calendars/documents/rosters etc.
• Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Must have previous experience working in an office setting as a clerk and/or personal assistant.
• Must have two (2) years or more of experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom.
• Must have experience combining and manipulating documents in Adobe Pro.
• Must have proficient keyboarding skills
• You must be able to perform essential job functions.
• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Responsibilities

• Answer calls, direct inquiries, manage messages, and handle incoming and outgoing mail
• Type documents, review materials for accuracy, and complete timely distribution
• Maintain attendance and overtime records and assist other departments as needed
• Organize meetings, schedule appointments, and record minutes when required
• Maintain filing systems, update databases, and ensure accurate archiving

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED