Clerical Assistant 2

Commonwealth of Pennsylvania • Bedford County, PA

15h • Onsite

About The Position

The PA State Police is looking for a Clerical Assistant 2 to provide key administrative support at the Everett Station. This position offers the opportunity to assist with reports, scheduling, supplies, and customer inquiries. Your reliability and organization will make a real difference each day. Join a team that values accuracy, responsibility, and service to the citizens of the Commonwealth. This position provides clerical support that ensures the Everett Station operates efficiently and effectively. The work supports reporting, scheduling, document management, and communication across the station.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.
• Three (3) years or more of experience using Microsoft Word.
• Three (3) years or more of experience using Microsoft Excel.
• Two (2) years or more of experience answering and assisting with incoming telephone calls.
• Two (2) years or more of experience utilizing various office equipment such as a personal computer, copying machine, facsimile machine, and postage meter.
• Two (2) years or more of experience working in a position that required processing invoices, payments, and managing financial accounts.
• One (1) year or more of experience working in a position that requires maintaining a filing system.
• Must be able to perform essential job functions.
• Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Responsibilities

• Prepare and type correspondence and reports, transcribe audio recordings, and proofread documents for accuracy
• Examine reports, compare data across systems, and enter information into the Initial Crime Index and related databases
• Organize, update, and purge files while maintaining reference materials and distributing documents as required
• Input approved work schedules, coordinate court hearing notifications, and create daily and weekly duty rosters
• Order supplies, process Purchasing Card payments, maintain account files, and route invoices as needed
• Respond to requests for information, handle mail processing, operate office equipment, and support station personnel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED