Central Supply / Scheduler Coordinator

Renton Health and Rehabilitation•Renton, WA

About The Position

This combined position is responsible for evaluating the facility’s resident-care supply needs, ordering and maintaining adequate supplies, and keeping accurate records of supplies received and used. It also coordinates nursing-service staffing patterns and schedules for licensed nurses and nursing assistants according to resident population, facility needs, policies, and budgeted staffing levels. The job description may be used independently or combined with another job description based on the facility’s needs. The role works cooperatively with nursing staff, suppliers, administration, human resources, and facility leadership. It supports resident rights, safety, confidentiality, regulatory compliance, infection control, and positive teamwork. Other related duties may be assigned.

Requirements

High school diploma or equivalent accepted for the central-supply duties; high school education or GED equivalent required for the scheduler duties.
Good typing and mathematics skills.
Sensitivity to employees’ needs while maintaining appropriate staffing coverage.
Knowledge of staffing and orientation schedules.
Ability to follow instructions and maintain clear, accurate, organized records.
Ability to work cooperatively with nursing staff, suppliers, administration, and other facility personnel.

Nice To Haves

College-level training preferred.
Previous staffing experience preferred.
Certified Nursing Assistant preferred.
Interview-technique experience or familiarity preferred.
Any combination of experience and training providing the required skills, knowledge, and abilities is preferred.

Responsibilities

Evaluate facility resident-care supply needs and collect data on supply requirements from resident-care areas.
Develop and maintain an efficient system for ordering, storing, retrieving, and tracking resident-care supplies.
Identify the types and quantities of supplies to stock; keep supplies neat, clean, organized, and properly stored.
Review requisitions and obtain approval before ordering supplies.
Receive incoming supplies, verify deliveries against purchase orders, and distribute or store supplies safely and efficiently.
Maintain accurate, organized records of supplies ordered and received, and provide administration with accurate reports.
Maintain records for the facility’s resident charge system and provide the Business Office Manager with accurate charges for supplies used by individual residents.
Send invoices promptly to the Business Office Manager and report supply procurement problems to administration.
Write clear, accurate supply orders and follow verbal and written instructions.
Establish master and daily staffing patterns and schedules for nurses and nursing assistants.
Generate master schedules and staff according to budgeted hours per patient day and staffing ratios.
Adequately staff nursing units and secure coverage for scheduled and unscheduled absences, adjusting daily and master schedules as needed.
Advise management of scheduling and staffing changes and work with Human Resources regarding staffing needs, terminations, and other employee information.
Verify the previous day’s time-clock report and report discrepancies at the morning meeting.
Attend daily morning meetings to review schedules and identify staffing openings.
Distribute and collect department-head labor verification sheets.
Meet daily with the Administrator, Director of Nursing, and Human Resources to ensure accurate time records and receive updates on active and terminated staff.
Present proposed schedules to the Director of Nursing for review before posting.
Ensure new hires are scheduled after orientation and required training are complete.
Maintain records of vacations, sick leave, leaves of absence, holidays, and excused and unexcused absences; recommend appropriate action.
Assist with administration of the facility uniform policy and coordinate training classes with the Director of Nursing.
Participate in in-service training and perform nursing-department clerical duties when requested.
Report employee absences exceeding three consecutive days to the HR Manager for possible FMLA consideration.
Follow facility safety, infection-control, confidentiality, privacy, and regulatory procedures; support resident rights and dignity.
Cooperate with coworkers, communicate tactfully in sensitive situations, report concerns according to company policy, and promote positive relations with residents, families, and guests.
Complete required in-service training and comply with attendance, uniform, dress-code, personal-hygiene, and Code of Conduct requirements.
Perform other duties as assigned in an effective, timely, and professional manner.