Staffing Coordinator/Central Supply

PACS•Auburn, WA

3d•$22 - $25

About The Position

The Staffing Coordinator/Central Supply ensures adequate and appropriate staffing of the facility nursing department based on resident needs, budget, census, and direction from facility administration. The role coordinates schedules, staffing records, employee and applicant inquiries, new-hire orientation logistics, and related administrative functions. The position works with the Director of Nursing Services (DNS), Human Resources, nursing staff, supervisors, and other facility departments, and is delegated the administrative authority, responsibility, and accountability needed to perform assigned duties. The position also supports committees, personnel documentation, staff development, safety and sanitation, and nursing supply needs. It requires maintaining confidentiality of resident and employee information and following facility procedures for information security. Work takes place throughout nursing service areas and involves frequent interruptions, interaction with residents and the public, and exposure to the conditions described in the posting. The role may require work beyond normal hours, weekends and holidays, temporary work in other positions, and call-back during emergencies. The minimum education requirement is a high school education or equivalent. The employee must be able to communicate in English, handle practical mathematical concepts, work tactfully and harmoniously with others, make independent decisions when warranted, and meet the stated physical and health requirements. The pay range is $22–$25.

Requirements

High school education or equivalent.
Ability to read, write, speak, and understand English and read technical procedures.
Ability to deal tactfully with personnel, residents, family members, visitors, government agencies and personnel, and the general public.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to contribute to teamwork, make independent decisions when circumstances warrant, and work harmoniously with other personnel.
Patience, tact, a cheerful disposition, enthusiasm, and willingness to handle difficult residents.
Willingness to seek out new methods and principles and incorporate them into existing nursing practices.
Ability to relate information concerning a resident’s condition and not pose a direct threat to the health and safety of others in the workplace.
Ability to cope with mental and emotional stress and to function independently with flexibility and personal integrity.
Ability to see and hear adequately, or use prosthetics that enable these senses to function adequately for the position.
Must meet facility health requirements, including a medical and physical examination.
Ability to work effectively with residents, personnel, support agencies, and people who are ill, disabled, elderly, emotionally upset, or at times hostile.
Ability to push, pull, move, or lift at least 25 pounds to a height of at least 5 feet and carry or move that weight at least 50 feet.
Ability to speak and write English in an understandable manner.

Responsibilities

Maintain current contact information for resident-care employees and department managers, and maintain daily tardiness and absenteeism calendars.
Report excessive tardiness or absenteeism to the Director of Nursing Services in accordance with facility policy.
Coordinate modified-duty scheduling with Human Resources and the DNS according to work restrictions and facility policy.
Complete nursing department employee records for hiring, reclassification, and discharge; assist employees with scheduling-related forms.
Prepare and post monthly nursing schedules, worksheets, and time schedules; coordinate schedule variances with the DNS.
Assist with designated reports and miscellaneous staffing duties, and answer employee calls about staffing and scheduling.
Answer applicant calls about position availability and coordinate interviews as appropriate.
Ensure newly hired nursing staff have time cards and schedules before orientation, and obtain staff information needed for daily posting requirements.
Consult with nursing staff and supervisors about staffing and scheduling needs; report or recommend solutions and improvements to the DNS.
Maintain effective working relationships across facility departments and carry out administrative functions promptly.
Review staffing- and scheduling-related complaints and grievances and report them to the DNS.
Protect user credentials and resident protected health information, and report suspected or known disclosures or unauthorized information-system access.
Attend facility committee meetings as required; compile records and prepare labor-issue reports for committee or DNS review; implement committee recommendations as instructed.
Assist with CNA interviews when requested and maintain documentation of employee attendance and tardiness for performance appraisals.
Confirm new hires’ licenses or certifications and standing with state-approved agencies before orientation; maintain records of nursing department certifications and licenses.
Maintain confidentiality of employee information and report known or suspected fraud to the Administrator.
Ensure unattended departmental computer workstations are logged off or protected by an automatic screen saver according to facility policy.
Provide newly hired nursing personnel with orientation schedules, assign an orientation staff member, and communicate schedules to unit managers and participating staff.
Attend scheduled in-service training and assist with records for in-service education and new-hire orientation classes.
Report unsafe conditions and defective equipment to a supervisor and follow safety procedures when operating office equipment.
Replenish nursing supervisory supplies as needed, report equipment and supply needs, and leave work and assignment areas clean with equipment and supplies properly stored.
Report suspected or known fraud related to false billings, cost reports, kickbacks, or similar matters.
Perform other related duties as necessary to meet facility needs.
Move intermittently throughout the workday and, when necessary, assist with resident evacuation during emergencies.