Central Supply Coordinator

Senior Lifestyle•Gorham, ME

7h•$22 - $26

About The Position

The Central Supply Coordinator orders, receives, stores, and distributes nursing, resident care, and central supply items and equipment in accordance with purchasing procedures and budget guidelines. The role verifies deliveries, maintains inventory and par levels, keeps supply areas organized and compliant with infection control requirements, and coordinates with vendors on orders and discrepancies. The coordinator also tracks durable medical equipment, supports inventory and cost reporting, reviews and codes resident charges, and forwards relevant records and charges to the appropriate business office staff.

Requirements

High school diploma or GED.
At least one year of experience in inventory, purchasing, or supply management in a healthcare facility; experience in an assisted living, skilled nursing, sub-acute care, or memory care setting is specified.
English fluency sufficient to perform job duties and speak, read, write, and communicate with supervisors, coworkers, residents, and applicable third parties.
Basic clerical and computer skills, including data entry and spreadsheets.
Ability to use inventory or purchasing software and perform basic mathematics for inventory counts and cost tracking.
Effective communication with vendors, residents, families, and all levels of staff.
Strong organizational skills and attention to detail.
Dedicated and organized.

Nice To Haves

Experience with inventory management or ordering systems.

Responsibilities

Order, receive, store, and distribute nursing, resident care, and central supply items and equipment in accordance with purchasing procedures and budget guidelines.
Verify deliveries against purchase orders and packing slips, and report shortages, damage, or discrepancies to affected department leaders and vendors.
Stock resident care areas, treatment carts, and supply rooms to established par levels; rotate stock using first-in, first-out practices and remove expired or damaged items.
Coordinate with vendors regarding orders, backorders, returns, and credits; maintain packing slip, invoice, and purchase order records and forward documentation to the Business Office Manager as appropriate.
Track durable medical equipment, including oxygen concentrators, wheelchairs, and specialty mattresses.
Ensure supply storage areas meet infection control standards and regulatory requirements, including proper separation of clean and soiled items.
Assist with month-end inventory counts and prepare usage and cost reports as requested by the Executive Director, Administrator, or Business Office Manager.
Maintain the master inventory list, par levels, and current costs; monitor usage and adjust par levels as needed.
Conduct daily inventory counts of supply storage areas.
Confirm delivered quantities match packing slips.
Review and code resident charges daily and forward charges to the Business Office.
Keep supply storage areas neat and orderly.
Attend required training, in-service sessions, and staff meetings.
Promote a safe working environment by preventing accidents, preserving equipment, and following safe work practices.
Maintain a positive and professional demeanor toward residents, visitors, families, and coworkers.
Adhere to Senior Lifestyle Corporation policies and procedures.
Perform other duties as assigned.