Central Supply Manager

Lynn County Hospital District•Tahoka, TX

About The Position

The Central Supply Manager is responsible for the effective operation of the hospital’s central supply functions, including purchasing coordination, receiving, inventory control, storage, distribution, and availability of supplies and equipment throughout the organization. The position oversees and/or performs courier services and patient transport, ensuring items and patients are transported safely, promptly, and professionally. The manager works closely with clinical and administrative departments to maintain appropriate supply levels, minimize waste, support cost-effective purchasing practices, and ensure departments have the materials necessary for safe and efficient patient care. The role supervises, trains, schedules, and directs assigned staff; maintains departmental workflows and records; and ensures compliance with hospital policies, safety requirements, infection-prevention practices, and applicable regulations. The position reports to the Chief Clinical Officer and is classified as non-exempt.

Requirements

High school diploma or equivalent required.
Knowledge of inventory control, purchasing, receiving, and supply distribution practices.
Strong organizational and time-management skills.
Ability to prioritize multiple departmental needs.
Ability to maintain accurate inventory and purchasing records.
Effective communication and customer-service skills.
Ability to work effectively with clinical, administrative, and support departments.
Ability to maintain confidentiality and appropriately handle protected health information.
Basic computer skills and ability to use inventory, purchasing, and Microsoft Office applications as required.
Ability to safely operate hospital transportation equipment and vehicles, when applicable.
Valid driver’s license required when operating an organization vehicle.
Must meet organizational requirements for driving privileges and vehicle operation.
Ability to lift up to and over 50 lbs., move and transfer residents as needed, perform the stated physical activities, and climb at least eight flights of stairs.
Must be mentally alert; senses must be intact or correctable to acceptable levels.

Nice To Haves

Associate degree in business, healthcare, supply chain management, or a related field.
Previous experience in healthcare supply management, purchasing, inventory control, materials management, logistics, or a related field.
Supervisory experience.
BLS certification may be required based on patient transport responsibilities and hospital policy.

Responsibilities

Manage the day-to-day operations of Central Supply.
Maintain appropriate inventory levels of medical, clinical, office, and other departmental supplies; monitor usage, expiration dates, stock levels, and backorders.
Receive, inspect, organize, store, and distribute supplies and equipment.
Establish and maintain par levels and inventory-control processes.
Coordinate ordering and purchasing activities with approved vendors and departments.
Assist with evaluating product substitutions, pricing, availability, and supply shortages.
Maintain accurate purchasing, receiving, inventory, and distribution records.
Work with departments to identify supply needs and resolve availability issues.
Promote cost-effective supply utilization and help reduce unnecessary waste.
Keep Central Supply areas clean, organized, safe, and secure; participate in inventory counts, audits, and other supply-management activities.
Coordinate and/or perform courier services, including transporting approved items while maintaining confidentiality, security, and chain-of-custody practices.
Maintain hospital vehicles and transportation equipment in a clean and safe condition and promptly report maintenance or safety concerns.
Provide safe and courteous transportation for Swing Bed patients to and from scheduled medical appointments and other authorized healthcare services.
Coordinate patient transportation schedules with nursing staff and other departments.
Assist patients with entering and exiting vehicles and with wheelchairs or other mobility equipment, within training and hospital procedures.
Ensure patients are safely secured and follow applicable vehicle and passenger safety requirements.
Maintain patient privacy, dignity, and confidentiality during transport; safeguard and deliver accompanying paperwork and records.
Promptly communicate transportation delays, concerns, or changes in a patient’s condition to appropriate clinical staff.
Maintain required transportation logs and documentation and follow hospital policies for patient transportation, infection prevention, confidentiality, and vehicle operation.
Supervise, train, schedule, and provide day-to-day direction to assigned staff.
Establish efficient workflows and ensure timely completion of departmental responsibilities.
Ensure compliance with hospital policies, safety requirements, infection-prevention practices, and applicable regulatory requirements.
Maintain departmental documentation and records.
Participate in emergency preparedness activities and assist with obtaining and distributing supplies during emergencies.
Maintain confidentiality of patient, employee, financial, and organizational information.
Abide by organizational policies and procedures, the Code of Ethics, applicable business-conduct principles, and HIPAA requirements.
Perform other duties as assigned.