Central Supply Manager

Lynn County Hospital District•Tahoka, TX

About The Position

The Central Supply Manager is responsible for the effective operation of the hospital’s central supply functions, including purchasing coordination, receiving, inventory control, storage, distribution, and the availability of supplies and equipment throughout the organization. The position oversees and/or performs courier services and patient transport, ensuring that items and patients are transported safely, promptly, and professionally. The manager works with clinical and administrative departments to maintain appropriate supply levels, minimize waste, support cost-effective purchasing, and provide departments with materials needed for safe and efficient patient care. The role supervises, trains, schedules, and directs assigned staff; establishes efficient workflows; and ensures compliance with hospital policies, safety requirements, infection prevention practices, and applicable regulations. The Central Supply Manager maintains departmental records and confidentiality, participates in emergency preparedness activities, and performs other duties as assigned. The position involves contact with staff at all levels, patients, visitors, and government agencies.

Requirements

High school diploma or equivalent required.
Knowledge of inventory control, purchasing, receiving, and supply distribution practices.
Strong organizational and time-management skills.
Ability to prioritize multiple departmental needs.
Ability to maintain accurate inventory and purchasing records.
Effective communication and customer-service skills.
Ability to work effectively with clinical, administrative, and support departments.
Ability to maintain confidentiality and appropriately handle protected health information.
Basic computer skills and ability to use inventory, purchasing, and Microsoft Office applications as required.
Ability to safely operate hospital transportation equipment and vehicles, when applicable.
Valid driver’s license required when operating an organization vehicle, and ability to meet organizational requirements for driving privileges and vehicle operation.
Ability to lift up to and over 50 pounds and move and transfer residents as needed.
Ability to perform the physical activities described, including bending, stooping, crouching, walking, pushing, pulling, and climbing at least eight flights of stairs.
Ability to maintain personal and resident safety in a physically demanding role that may involve occasional exposure to physically or mentally violent residents, disagreeable odors, and bloodborne or airborne pathogens.
Senses must be intact or correctable to acceptable levels, and the employee must be mentally alert.
Ability to comply with applicable hospital policies and procedures, including HIPAA.

Nice To Haves

Associate degree in business, healthcare, supply chain management, or a related field.
Previous experience in healthcare supply management, purchasing, inventory control, materials management, logistics, or a related field.
Supervisory experience.
BLS certification may be required based on patient transport responsibilities and hospital policy.

Responsibilities

Manage the day-to-day operations of Central Supply.
Maintain appropriate inventory levels and monitor supply usage, expiration dates, stock levels, and backorders.
Receive, inspect, organize, store, and distribute supplies and equipment.
Establish and maintain par levels and inventory control processes.
Coordinate ordering and purchasing with approved vendors and departments.
Assist with evaluating product substitutions, pricing, availability, and supply shortages.
Maintain accurate purchasing, receiving, inventory, and distribution records.
Work with departments to identify supply needs and resolve availability issues.
Promote cost-effective use of supplies and help reduce unnecessary waste.
Keep Central Supply areas clean, organized, safe, and secure.
Participate in inventory counts, audits, and other supply-management activities.
Coordinate and/or perform courier services, including the pickup and delivery of approved items.
Maintain confidentiality, security, and chain-of-custody practices when transporting sensitive materials.
Ensure courier activities are completed safely and within established timeframes.
Maintain assigned hospital vehicles and transportation equipment in clean and safe condition, and report maintenance or safety concerns.
Transport Swing Bed patients to and from scheduled medical appointments and other authorized healthcare services.
Coordinate transportation schedules with nursing and other appropriate departments.
Assist patients with entering and exiting vehicles and with mobility equipment within the employee’s training and hospital procedures.
Secure patients safely during transport and follow vehicle and passenger safety requirements.
Maintain patient privacy, dignity, and confidentiality during transport.
Safeguard and deliver paperwork, records, or other materials accompanying patients.
Promptly communicate transportation delays, concerns, or changes in a patient’s condition to appropriate clinical staff.
Maintain required transportation logs and documentation.
Follow hospital policies related to patient transportation, infection prevention, confidentiality, and vehicle operation.
Supervise, train, schedule, and provide day-to-day direction to assigned staff.
Establish efficient workflows and ensure timely completion of departmental responsibilities.
Ensure compliance with hospital policies, safety requirements, infection prevention practices, and applicable regulatory requirements.
Maintain appropriate documentation and records for departmental operations.
Participate in emergency preparedness and assist with obtaining and distributing supplies during emergencies.
Maintain confidentiality of patient, employee, financial, and organizational information.
Abide by policies and procedures, including the Code of Ethics and HIPAA requirements.
Perform other duties as assigned.