Central Supply Coordinator

Senior Lifestyle • Gorham, ME

6d

About The Position

The Central Supply Coordinator is responsible for ordering, receiving, storing, and distributing nursing, resident care, and central supply items and equipment in accordance with purchasing procedures and budget guidelines. The role maintains supply inventories and storage areas, verifies deliveries, coordinates with vendors, tracks durable medical equipment, and supports resident charge processing and reporting. The coordinator also helps ensure supply areas meet infection control and regulatory requirements, attends required training and meetings, promotes safe work practices, and maintains a positive, professional demeanor toward residents, visitors, families, and coworkers.

Requirements

• High school diploma or GED.
• At least one year of experience in inventory, purchasing, or supply management in a healthcare facility is helpful; the qualifications section specifies 1+ years of experience in inventory, purchasing, or central supply in an assisted living, skilled nursing, sub-acute care, or memory care setting.
• Acceptable fluency in English to perform job duties and speak, read, write, and communicate with supervisors, coworkers, residents, and applicable third parties.
• Basic clerical and computer skills, including data entry, spreadsheets, and inventory or purchasing software.
• Ability to perform basic mathematics for inventory counts and cost tracking.
• Ability to communicate effectively with vendors, residents, families, and staff at all levels.
• Strong organizational skills and attention to detail.
• Dedicated and organized.

Nice To Haves

• Experience with inventory management or ordering systems.

Responsibilities

• Order, receive, store, and distribute nursing, resident care, and central supply items and equipment in accordance with purchasing procedures and budget guidelines.
• Verify incoming deliveries against purchase orders and packing slips and report shortages, damage, or discrepancies to affected department leaders and vendors.
• Stock resident care areas, treatment carts, and supply rooms to established par levels; rotate stock using first-in, first-out practices and remove expired or damaged items from circulation.
• Coordinate with vendors regarding orders, backorders, returns, and credits; maintain packing slip, invoice, and purchase order records and forward documentation to the Business Office Manager as appropriate.
• Track durable medical equipment, including oxygen concentrators, wheelchairs, and specialty mattresses.
• Ensure supply storage areas comply with infection control standards and regulatory requirements, including proper separation of clean and soiled items.
• Assist with month-end inventory counts and prepare usage and cost reports as requested by the Executive Director, Administrator, or Business Office Manager.
• Maintain the master inventory list at par levels and current costs; monitor usage and adjust par levels as needed.
• Conduct daily inventory counts of all supply storage areas and verify delivery quantities against packing slips.
• Review and code resident charges daily and forward charges to the Business Office.
• Keep all supply storage areas neat and orderly.
• Attend required training, in-service sessions, and staff meetings.
• Help maintain a safe working environment by preventing accidents, preserving equipment, and following safe work practices.
• Maintain a positive and professional demeanor toward residents, visitors, families, and coworkers.
• Adhere to Senior Lifestyle Corporation policies and procedures.
• Perform other duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement benefits
• Short-term disability
• Long-term disability
• Paid time off
• Access to DailyPay to obtain earned but unpaid wages before the next payday

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED