Central Staffing Coordinator

INTEGRIS Health•Oklahoma City, OK

1d•Onsite

About The Position

The Central Staffing Coordinator, under the direction of the Clinical Resource Management leadership team, manages workforce resources across clinical patient-care units and inpatient settings. The coordinator develops and executes staffing plans based on unit census, patient acuity, and workforce matrices, and applies expert knowledge to guide staffing decisions and ensure staff work within their licensure. The role collaborates with front-line decision-makers to implement safe staffing solutions and works with the facility Manager on Call, Patient Logistics Center, and facility House Supervisor to support effective patient-care delivery.

Requirements

High school diploma required.
Must be able to communicate effectively in English.
Strong preference for scheduling, timekeeping, or payroll experience in a fast-paced environment.

Nice To Haves

Associate degree in Healthcare Administration preferred.
Typing speed of 40 words per minute preferred.
Kronos experience preferred.
One year of experience in a hospital clinical setting, clerical experience, and data-entry experience preferred.
Medical terminology preferred.

Responsibilities

Collect census information from patient-care areas and record it on board sheets before the oncoming shift begins.
Communicate with nursing unit management, nursing staff, administrative supervisors, and/or the staffing manager to evaluate staffing needs based on census and acuity.
Continually assess changes in unit staffing needs and adjust staffing plans to distribute nursing staff to areas of greatest need.
Assign float pool caregivers to areas within their designated skill sets based on changing staffing factors and safe-care standards.
Communicate incoming staffing assignments to patient-care areas, including supplemental staff assignments and vacancies that cannot be filled.
Collect and enter data daily for reports.
Respond to requests for staff coverage, assess area needs, and coordinate staff distribution.
Recruit additional staff for open shifts in accordance with organizational safe-care standards, policies, and procedures.
Monitor daily fluctuations in staffing and census and adjust staff distribution as appropriate.
Communicate work assignments to clinical staff in a timely manner.
Meet budgetary, compliance, and patient-safety guidelines.
Monitor staff competency compliance.
Manage multiple phone lines and send and respond to text messages.
Review information in the Epic EHR to evaluate staffing decisions and future staffing needs.
Collaborate with Central Bed Planners to guide patient flow.
Interpret EHR information and communicate with Charge Nurses about patient acuity.
De-escalate tense situations, objectively evaluate competing priorities, and guide disagreements toward timely, fact-based resolution.
Document attendance occurrences.
Maintain and document scheduling changes, assessing timeliness, quality, and open shifts.
Perform mathematical computations to determine staffing ratios.