Career Services Coordinator

Compass Rose Foundation•Jacksonville, FL

8d•Onsite

About The Position

J‑Tech Institute seeks a dependable, engaging, and results-oriented Career Services Coordinator to help students and graduates turn their technical education into meaningful employment. The Coordinator provides career coaching, develops employer relationships, connects candidates with employment opportunities, and maintains accurate employment and placement records. This highly visible, student- and employer-facing role requires strong communication skills, sound judgment, consistent follow-through, and a collaborative approach. The Coordinator supports students and graduates with career planning and job searches, builds relationships with employers and community partners, and delivers career readiness workshops and presentations. The position also gathers and verifies employment information, maintains placement records, uses data and institutional systems to track progress and prepare reports, and collaborates with academic and administrative colleagues to support student readiness and graduate employment. The role is based on campus in Jacksonville, Florida. Occasional evening or weekend availability and local travel may be required for events, employer visits, and institutional activities. Success means providing responsive support, serving as a trusted recruiting partner to employers, maintaining accurate records, meeting commitments, and contributing to employment goals through ethical practices and continuous improvement.

Requirements

Experience in recruiting, staffing, human resources, career services, job placement, workforce development, or a closely related field.
Strong interpersonal, written communication, and public speaking skills.
Proficiency with Microsoft Office, including the ability to organize, maintain, and interpret data in Excel.
Demonstrated organizational skills, attention to detail, and reliable follow-through.
Ability to work independently while contributing positively to a team.
Comfort initiating employer outreach and maintaining consistent student and graduate contact.
Ability to handle sensitive information with discretion and exercise sound professional judgment.

Nice To Haves

Bachelor’s degree in business, human resources, education, communications, or a related field.
Experience supporting students or placing candidates in skilled trades or technical occupations.
Experience teaching, facilitating workshops, or presenting to groups.
Familiarity with employment verification, placement reporting, and accreditation requirements in career education.
Experience using student information systems, applicant tracking systems, customer relationship management platforms, or career services databases.
Advanced Excel skills, including formulas, pivot tables, and reporting tools.
An equivalent combination of relevant education and experience may be considered.

Responsibilities

Build supportive relationships with students and graduates through regular outreach, individual appointments, and classroom engagement.
Assess career interests, qualifications, employment goals, and barriers to employment to develop practical job search plans.
Assist with resume development, applications, interview preparation, professional communication, and job search strategies.
Identify employment opportunities aligned with candidates’ training, skills, and career goals.
Follow up with job seekers, document progress, and coordinate additional support as needed.
Prepare students to represent themselves and J‑Tech professionally throughout the hiring process.
Develop and maintain relationships with employers, recruiters, staffing partners, and community organizations.
Conduct proactive outreach to identify job openings and expand employment opportunities across J‑Tech’s programs.
Screen and refer qualified candidates, coordinate interviews, and follow up with employers regarding hiring decisions.
Support career fairs, employer visits, campus recruiting, guest presentations, and other industry engagement activities.
Gather employer feedback and share insights with the Director of Career Services and appropriate academic personnel.
Develop and deliver workshops, classroom presentations, and career readiness activities.
Support instruction in College and Career Planning, with the potential to teach the course based on institutional needs and applicable instructor qualifications.
Address workplace expectations, professionalism, teamwork, interviewing, networking, and career planning.
Obtain and document employment information and supporting verification in accordance with institutional procedures and applicable accreditation and regulatory requirements.
Maintain accurate, complete, and timely student, graduate, employer, and placement records.
Use Microsoft Excel and institutional systems to track outreach, monitor employment progress, analyze trends, and prepare reports.
Review records for missing information, resolve discrepancies, and follow through on outstanding documentation.
Support graduate and employer surveys, reporting deadlines, and departmental reviews while protecting confidential information.
Collaborate with program managers, instructors, and other departments to support student readiness and graduate employment.
Manage competing priorities, meet deadlines, and communicate promptly when challenges arise.
Recommend improvements to outreach, reporting, events, and student services based on feedback and results.
Represent J‑Tech with professionalism, enthusiasm, and respect.
Perform other related duties as assigned.