Career Center Coordinator

Chapman University Careers•Irvine, CA

About The Position

Under the direction of the Career Development & Industry Relations Manager, the Career Center Coordinator supports the day-to-day operations and mission of the Dodge College of Film and Media Arts Career Center. The role connects incoming students with career resources, conducts research to support employer engagement and strategic planning, coordinates logistics for career development events, and provides administrative support across the office. The coordinator supports student access to career services, career initiative planning, employer and alumni engagement, and the administration of Career Center programming. The position also collaborates with faculty, advisors, campus offices, employers, alumni, staff, and student workers.

Requirements

1–2 years of related professional experience, preferably in higher education.
Strong interpersonal skills for interacting with diverse constituents at all levels.
Demonstrated commitment to working in a collaborative, customer service environment.
Careful attention to detail and accuracy while managing multiple projects and meeting deadlines.
Ability to use tact and diplomacy and maintain a high level of confidentiality.
Ability to handle simultaneous deadlines, communicate effectively, and maintain positive composure.
Ability to plan, coordinate, and execute special-event logistics, adjust priorities, and adapt to changing needs.
Ability to articulate the goals and mission of Dodge College to alumni and various stakeholders.
Skill in record maintenance.
Excellent Microsoft Office skills, particularly Word, PowerPoint, and Excel.

Responsibilities

Conduct proactive outreach to all first-year and transfer students to schedule introductory one-on-one meetings about Career Center resources, services, and opportunities.
Maintain designated daily meeting blocks to ensure consistent student access.
Collaborate with Academic Advisors, faculty, Career Center staff, and Communications to promote and schedule introductory meetings.
Help students connect with appropriate staff and peer advisors and navigate the advising appointment scheduling process.
Coordinate classroom visits for designated Career Center staff, including scheduling with faculty and preparing staff on topics and resources to cover.
Under the guidance of the Career Manager, coordinate training and ongoing development of Student Peer Advisors.
Maintain and update printed career resources, including résumé and cover letter templates and interview preparation materials.
Support operational logistics for undergraduate and graduate Dodge Next Gen mentorship programs.
Oversee maintenance of the department’s internal job and internship board for students and alumni.
Support planning and coordination of internal career events, including Info Sessions, Alumni Drop-bys, and guest speaking opportunities.
Coordinate refreshments, day-of setup, and student worker assignments for events.
Assist with coordinating workshop guest speaker contracts under the guidance of career leadership.
Research employers, guilds and unions, nonprofit organizations, fellowships, and training programs relevant to Dodge’s academic programs; track findings and conduct outreach as assigned.
Maintain the internal employer database and ensure contact information, employment details, and other relevant data are accurate and up to date.
Coordinate introductory meetings between industry contacts and designated staff members as directed by the career team.
Coordinate outreach to key employers at the start of each semester to track upcoming internship and postgraduate employment opportunities, as directed.
Coordinate employer site visit logistics, working with employers and relevant faculty to schedule student group visits.
Collaborate with faculty to identify career resources relevant to their academic programs.
Support planning and coordination of the year-end event recognizing key employer partners.
Partner with the Alumni Affairs Coordinator to collect and track data on internships, employment, and other postgraduate outcomes.
Collaborate with the Career and Professional Development Office and Alumni Engagement & Volunteerism, representing the Career Center at designated cross-campus initiatives, including the Career Fair, Career Networking Night, Parent Summit, and Homecoming.
Coordinate scheduling and agenda items for weekly Career Center team meetings.
Maintain the Career Center’s master calendar and ensure career programming is added and updated throughout the academic year.
Coordinate student worker schedules for career events each semester, working with event staff to ensure adequate staffing and coverage.
Collaborate with the Communication Director to schedule career programming announcements and student event reminders; ensure Handshake registration links are current, digital graphics are posted, and event descriptions are accurate.
Provide additional administrative and logistical support for career programming, contests, and award stipends as assigned, in collaboration with the career and event teams.
Perform other duties as assigned.