Business Services Coordinator

Chef Ann Foundation•Boulder, CO

1d•$50,692 - $63,948•Hybrid

About The Position

The Business Services Coordinator provides executive and administrative support while coordinating office operations, human resources tasks, team member engagement, and cross-departmental business services in support of the Chef Ann Foundation's mission. The role reports to the Chief Operating Officer (COO) and supports the Foundation's daily operations and organizational effectiveness across executive administration, office management, team member engagement, human resources, accounting, and technology. The position is described as hybrid, requiring work in the Boulder office 2–3 days per week and remote work on remaining days. The posting also says the position can be based anywhere within Boulder County. The ideal candidate is a detail-oriented, self-motivated professional with strong organizational and communication skills who thrives in a collaborative environment.

Requirements

High school diploma or equivalent.
At least 3 years of experience in an administrative support role.
Ability to manage sensitive, complex, confidential information and maintain confidentiality.
High proficiency in virtual meeting management.
High proficiency with project management software such as Asana, accounting/ERP platforms such as QuickBooks or NetSuite, and G Suite.
Ability to maintain and improve procedural processes.
Ability to work virtually and in the office.
Detail-oriented, with good organizational skills and a high degree of accuracy.
Ability to travel outside Boulder up to 10% per year.
Ability to work virtually within Boulder County.
Passion for food systems and strong interest in childhood wellness, with demonstrated commitment to school food reform.
Ability to learn and engage with learning technology programs.
Ability to balance and prioritize competing timelines and deliverables.
Excellent verbal and written communication skills, including editing.
Ability to work independently and collaboratively.
Exceptional attention to detail and organizational skills.
Flexible mindset and innovative thinking.
Willingness to engage in continuous learning and training.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Provide administrative support to the COO, including managing executive communications, responding to inquiries, and coordinating daily priorities.
Manage complex Google Calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts.
Draft, edit, and proofread executive correspondence, internal announcements, reports, and other organizational communications.
Coordinate monthly all-staff meetings and organizational gatherings, including technical setup, agendas, meeting notes, and action-item tracking.
Support executive projects, document management, and quarterly team activities.
Coordinate team member recognition initiatives, including birthdays, work anniversaries, and personal milestones.
Organize and distribute welcome packages for new hires.
Maintain inventory of recognition items, electronics, promotional materials, and team apparel.
Coordinate fulfillment of organizational merchandise and tea towel store orders.
Assist with scheduling, file organization, and recruitment support.
Maintain an organized, professional, and welcoming office environment, including supply management, filing systems, and general facility coordination.
Manage daily office operations, including incoming and outgoing mail, shipments, bank deposits, and voicemail monitoring.
Troubleshoot general office equipment issues and coordinate operational needs.
Develop and maintain presentations, reports, and spreadsheets using Google Workspace and Microsoft Office applications.
Partner with the Technology team to coordinate new-hire account setup, equipment tracking, and onboarding/offboarding logistics.
Support the Accounting team with routine data entry and administrative tasks within payroll and accounting systems.
Collaborate across departments to support efficient business operations and organizational initiatives.
Perform other duties as assigned within the scope of the position.