Business Services Coordinator

Danos • Midland, TX

6d

About The Position

The Business Services Coordinator organizes and supports activities for a program, department, or initiative. The role performs administrative tasks that support daily operations and coordinates activities across departments and individuals. It provides meeting support, scheduling coordination, event planning, and administrative assistance. The position works with moderate direction and applies the skills and knowledge needed to carry out assigned responsibilities effectively.

Responsibilities include maintaining distribution lists and SharePoint sites; coordinating event logistics and providing day-of-event and meeting setup support; ordering and tracking materials; supporting ticket, account, and registration processes; assisting with reports and approvals; and providing vehicle and fleet administration. The coordinator also cross-trains to support departmental needs, helps employees resolve questions and problems, and performs other administrative duties as required.

Requirements

• High school diploma or GED equivalent required.
• Must meet conditional job offer requirements.
• Strong organizational and time-management skills.
• Ability to establish and maintain effective, sustainable administrative processes.
• Demonstrated initiative and ability to work independently with minimal guidance.
• Cost-conscious approach to planning and administrative activities.

Nice To Haves

• Knowledge of Permian Basin venues, caterers, and printing resources.
• Event planning and coordination skills, including experience supporting meetings and events such as Well Work face-to-face meetings.

Responsibilities

• Maintain and update Outlook distribution lists.
• Administer and maintain team SharePoint sites.
• Coordinate event logistics, including venues, catering, calendar invitations, and EventX.
• Manage day-of-event logistics and provide meeting setup support.
• Order materials, including signage, posters, and branded recognition items, and maintain inventory.
• Assist with booking and canceling meeting rooms.
• Coordinate Rockhounds ticket scheduling, printing, and gift card tracking.
• Set up and cancel Tyndale accounts.
• Confirm Open Tickets are accurate for G&R.
• Send reminders for past-due Tyndale tickets.
• Provide backup support for registration and send past-due registration reminders.
• Assist with Vehicle Exception Reports and Fringe Reports.
• Assist employees with Open Ticket setup and provide backup support for Open Ticket approvals.
• Audit Tyndale rosters to verify location and cost center information.
• Assist with fuel PIN setup and cancellation.
• Coordinate vehicle access updates and vehicle deliveries.
• Assist with temporary tags and license plates.
• Assist with picking up and relocating vehicles.
• Provide backup support for pool vehicle walkarounds and Traka.
• Participate in cross-training to support departmental needs.
• Assist employees with questions, troubleshooting, and problem resolution.
• Perform other administrative duties as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED