Business Services Coordinator

Appalachian State University • Boone, NC

6d

About The Position

The Business Services Coordinator supports the Office of Arts Engagement and Cultural Resources, including the Turchin Center for the Visual Arts and the Schaefer Center for the Performing Arts. The office presents year-round visual and performing arts programming, education and outreach, and campus and community events. The role performs financial and administrative functions for both centers, working closely with the Director of Business Services and coordinating with campus departments. It also assists with events, programming, and efficient office operations as needed.

Requirements

• Bachelor’s degree in business administration or a related discipline, or an equivalent combination of training and experience.
• Degrees must be from appropriately accredited institutions.

Nice To Haves

• Exceptional oral and written communication skills and interpersonal abilities.
• Strong organizational skills and attention to detail.
• Professional experience or background in customer service, office management, and administration.
• Demonstrated ability to work at a high level with financial data and organization.

Responsibilities

• Record, reconcile, and code transactions for the Turchin Center, App Summer, and Schaefer Center in internal and university systems.
• Oversee invoice payments and contract processing, and generate invoices, journal entries, and contracts.
• Manage travel requests, approvals, reconciliations, and submissions.
• Reconcile monthly PCard and Foundation Card reports; manage PCard receipts.
• Make deposits and process cash and credit deposits, purchases, donations, and related compliance requirements.
• Analyze spending, monitor budgets and cash flow, and assist with fund allocation and compliance monitoring.
• Assist the Director of Business Services with monthly and annual budget reports and budget writing.
• Review purchases and payments for accurate coding, fund allocation, and efficient university-system processing.
• Maintain audit-compliant financial records and interpret state and university policies and procedures for departmental implementation.
• Process artist payments, including payments for artwork sold at the Turchin Center, in coordination with Schaefer programming and the TCVA Curator.
• Create and receive FedEx and UPS shipments for the office.
• Assist with vendor contracting, including contracts requiring terms and signatures.
• Assist with educational and outreach programs, performances, and special events as needed.
• Liaise with Payroll, Human Resources, Student Employment, Business Systems, Facilities, and other campus departments.
• Process monthly and semi-monthly payroll, maintain payroll records, and send payroll deadline reminders.
• Process non-student temporary hiring, create job postings in AppState Jobs, and maintain hiring proposal records.
• Submit work orders for administrative offices and generate departmental invoices and deposits.
• Participate in strategic planning and weekly staff meetings for the Schaefer Center and Turchin Center.
• Contribute to successful and efficient office operations as needed.

What This Job Offers

• Job Type: Full-time