Personnel Coordinator - Facilities Customer & Business Services
About The Position
The Personnel Coordinator assists in carrying out the mission and philosophy of Facilities Management and Development (FMD), together with central Human Resources, and supports an atmosphere of maturity, responsibility, and respect. Under general direction from the Personnel & Resource Manager, the position provides administrative and human resources coordination for FMD. The coordinator works with department managers and employees to coordinate personnel processes, provide information, organize required documentation and activities, maintain records and tracking systems, and help ensure timely completion of personnel-related processes. The role also supports workforce development, employee recognition, and other department-wide administrative functions as assigned. FMD is part of Cal Poly’s Administration and Finance Division and is responsible for university facilities, grounds, and infrastructure, including planning, design, construction, operations, management, and repair. The department is committed to sustainability, responsible stewardship of natural resources, and an inclusive culture valuing integrity, civility, equity, and diversity.
Requirements
- High school diploma or equivalent.
- Typing speed of 45 words per minute.
- Five years of general office support or technical experience; vocational-school training or full-time college education may substitute for up to two years of required experience at one year of college education for six months of experience.
- Possession of a valid driver’s license or ability to obtain one by the date of hire.
- Satisfactory completion of a background check, including a criminal records check.
- Must be authorized to work for any employer in the United States; the employer does not sponsor employment visas.
Responsibilities
- Develop, coordinate, and maintain FMD recruitment processes, including hiring manager responsibilities, recruitment timelines, staffing needs, position descriptions, job requisitions, interview materials, scheduling, appointment recommendations, and required documentation.
- Provide hiring managers and search committee members with recruitment guidelines, procedural support, required documentation, and updates about recruitment status, requirements, timelines, challenges, and process improvements.
- Serve as an Employment Equity Facilitator on staff selection committees as needed and assist with identifying facilitators for search committees.
- Develop, coordinate, and maintain a comprehensive onboarding and orientation program for FMD employees, including scheduling, training, access, equipment, departmental resources, and transition-support activities.
- Coordinate and support departmental processes related to onboarding, timekeeping, training, evaluations, and student employment.
- Provide information and coordinate required personnel documentation and activities with department managers and employees.
- Maintain personnel records and tracking systems and assist with timely completion of personnel-related processes.
- Support workforce development activities, employee recognition, and other department-wide administrative functions as assigned.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Retirement participation in the Public Employees' Retirement System
- Educational benefits for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
