PERSONNEL SERVICES SPECIALIST

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

The Florida Department of Corrections is hiring a Personnel Services Specialist for an OPS position in the Office of Human Resources at Central Office. The role ensures accurate and timely payroll processing, conducts audits and resolves discrepancies, collaborates with staff and Human Resources, manages special projects and reports, and supports compliance with departmental and state regulations. This is not a teleworking position; the employee must report to the FDC office in the area served.

The position processes biweekly and supplemental payroll, reviews payroll reports and transactions, handles payroll discrepancies and overpayments, cancels payroll warrants, completes on-demand payments, and processes suspension and leave adjustments. It also supports audits and special payroll projects, including work coordinated with the Human Resource Manager I.

OPS employees working an average of at least 30 hours per week may enroll in state group insurance plans. The posting describes health, dental, vision, life insurance, and the Florida FICA Alternative retirement plan. All OPS employees are required to participate in the retirement plan and are automatically enrolled. Applicants must pass a Level 2 background check before starting work. The agency hires U.S. citizens and people authorized to work in the United States and uses E-Verify.

Requirements

• High school diploma or equivalent.
• At least six months of State Payroll experience.
• Experience verifying payroll in FLAIR.
• Knowledge of computer applications, including Outlook, Word, Excel, and SharePoint.
• Knowledge of agency and Department of Management Services personnel rules, policies, and procedures.
• Knowledge of Bureau of State Payroll rules, policies, and procedures.
• Time-management and customer-service skills.
• Attention to detail and ability to perform basic arithmetic calculations.
• Professional written and verbal communication skills.
• Research, analysis, and personal-computer skills.
• Ability to use problem-solving techniques and make independent decisions.
• Ability to plan, organize, and coordinate work assignments; compose professional correspondence; and work effectively in a fast-paced, deadline-driven environment and under pressure.

Nice To Haves

• Payroll or accounting experience.
• Experience working in the State of Florida’s People First System.
• Customer-service experience.
• Experience working in a professional office setting.

Responsibilities

• Oversee accurate and timely processing of biweekly and supplemental payroll according to departmental procedures and state personnel regulations.
• Research, analyze, and compile special projects and reports assigned by the Office of Human Resources.
• Review payroll reports for accuracy and quality of processed transactions.
• Audit payroll discrepancies; manage overpayment processing; cancel payroll warrants; and complete on-demand payments.
• Collaborate with institutional and field staff to ensure payroll processing accuracy.
• Process suspension and leave adjustments.
• Assist with coordinating the Office of Human Resources’ response to internal and external audits when needed.
• Review all leave-without-pay timesheets before the end of the payroll period.
• Coordinate with the Human Resource Manager I on special payroll projects.
• Perform other duties as assigned.

Benefits

• OPS employees averaging at least 30 hours per week may enroll in state group insurance plans.
• Health insurance through standard PPO/HMO options, with the listed employee-only, spouse-program, and employee-and-family biweekly premiums.
• Five dental plan options, with monthly premiums as low as $12.64.
• Vision insurance through Humana, with a monthly premium as low as $5.92.
• Eligible OPS staff may enroll in $25,000 group term life insurance through Securian for a listed monthly premium of $3.78; optional child and spouse life plans are also available.
• Florida FICA Alternative retirement plan through Corebridge Financial; OPS employees contribute 7.5% of compensation, and participation is required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED