Business Process Analyst

State of Oklahoma • Oklahoma City, OK

23h • $115,000

About The Position

The Business Process Analyst supports the Central Purchasing Division and serves as the State’s primary project manager for assigned enterprise procurement technology initiatives, initially focusing on Project Forward. The position coordinates work across OMES divisions, participating agencies, technical teams, and external implementation partners, and manages project plans, schedules, budgets, resources, milestones, deliverables, risks, and performance measures. It also serves as the day-to-day project management liaison with third-party implementation partners, including KPMG, and monitors vendor performance and deliverable compliance.

The role coordinates stakeholders and governance activities, monitors project budgets and resource use, and prepares status reports, executive dashboards, budget summaries, risk assessments, and Steering Committee presentations. It supports additional procurement modernization projects, system enhancements, integrations, and strategic initiatives; recommends improvements to project management practices; and provides guidance and training to project participants. The position is full-time, with 40-hour work weeks. Salary is up to $115,000, depending on education and experience.

The work is primarily in a comfortable office setting with mild noise. The role involves computer and telephone work for 6–8 hours per day, occasional lifting of paper and office supplies, and potentially occasional travel.

Requirements

• Bachelor’s degree in business administration, computer science, information systems management, or a related scientific or technical discipline, and three years of project management experience; or a combination of education and experience.
• Ability to perform computer and telephone duties for 6–8 hours per day.
• Ability to occasionally lift paper and office supplies.

Nice To Haves

• Five or more years of progressively responsible project management experience, including leadership of complex, large-scale technology implementations.
• Experience managing enterprise software implementations, preferably involving multiple agencies, business units, or stakeholder groups.
• Experience managing third-party implementation vendors and monitoring performance against contractual requirements.
• Experience with enterprise procurement, source-to-pay (S2P), enterprise resource planning (ERP), or financial management systems.
• Experience with Ivalua, Jaggaer, Workday Procurement, PeopleSoft, or comparable enterprise platforms.
• Experience with public sector technology implementations or state government procurement operations.
• Experience coordinating system integrations, data migration, user acceptance testing, and organizational change management.
• Experience using Microsoft Project, Smartsheet, Azure DevOps, Jira, or comparable project management tools.
• Project Management Professional (PMP), Certified Scrum Master (CSM), PMI Agile Certified Practitioner (PMI-ACP), or other recognized project management certification.

Responsibilities

• Serve as the State’s primary project manager for assigned enterprise procurement technology initiatives, initially focusing on Project Forward.
• Develop and maintain project plans, schedules, budgets, resource plans, milestones, and performance measures.
• Coordinate project activities across OMES divisions, participating agencies, technical teams, and external implementation partners.
• Assign, coordinate, and monitor project tasks, responsibilities, and deliverables.
• Monitor scope, schedule, budget, resources, and dependencies; identify variances and recommend corrective actions.
• Facilitate project meetings, issue resolution, and decision-making to maintain project progress and accountability.
• Serve as the State’s day-to-day project management liaison with third-party implementation partners, including KPMG.
• Monitor vendor performance against contractual requirements, project milestones, deliverables, and quality expectations.
• Coordinate review of vendor deliverables and validate compliance with acceptance criteria.
• Coordinate project activities and communications among executive leadership, procurement professionals, finance teams, legal counsel, IT personnel, agency representatives, and functional business owners.
• Facilitate project governance meetings, including project team meetings, executive briefings, and Steering Committee meetings.
• Escalate significant risks, issues, and decisions requiring executive direction.
• Monitor project budgets, expenditures, resource utilization, and financial commitments; identify potential overruns, resource constraints, and financial risks.
• Prepare project status reports, executive dashboards, budget summaries, risk assessments, and Steering Committee presentations.
• Provide objective assessments of project performance, including schedule variances, unresolved issues, and recommended corrective actions.
• Maintain current project documentation using established project management tools.
• Support additional procurement modernization projects, system enhancements, integrations, and strategic initiatives as assigned.
• Assist leadership in evaluating future projects, identifying requirements, estimating resource needs, and developing project plans.
• Recommend improvements to project management practices, governance processes, and reporting methods.
• Provide guidance and training to project participants regarding project management practices and responsibilities.
• Perform other related duties consistent with the Project Management Specialist IV classification.

Benefits

• 15 days of vacation annually.
• 15 days of sick leave annually.
• 11 paid holidays annually.
• Comprehensive benefit package with a benefit allowance to offset the cost of insurance premiums for employees and eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level