Business Operations Support Specialist
OneTSG, LLC•Tallahassee, FL
•$48,000 - $50,000
About The Position
The Business Operations Support Specialist provides administrative and operational support to the Deputy Director of Tallahassee and Affiliated Operations and to companies supported by the Tallahassee office. The position may be structured as part-time or full-time depending on the selected candidate’s availability and experience and the needs of the office. The role supports affiliated-company operations, finance and records, executive administration, onboarding, systems adoption, and special projects.
Requirements
- Bachelor’s degree or an equivalent combination of relevant education or experience.
- Demonstrated experience in an administrative, coordination, operations, or professional support role.
- Strong organizational, communication, and time-management skills.
- Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
- Ability to work independently, exercise sound judgment, and handle confidential information professionally.
- Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.
- Ability to manage multiple tasks and shifting priorities across several affiliated companies while meeting deadlines.
- High level of professionalism and confidentiality.
- Authorization to work in the United States; the employer is unable to sponsor or take over sponsorship of an employment visa.
Nice To Haves
- Experience coordinating multiple projects, responsibilities, teams, clients, or business functions.
- Experience processing expense reports, payment documentation, financial records, or similar administrative processes.
- Experience supporting multiple companies, departments, teams, or business units.
- Experience coordinating meetings, travel, events, and other business logistics.
- Experience developing, documenting, or maintaining administrative processes and procedures.
Responsibilities
- Process affiliated-company expense reports, checking coding, business-purpose descriptions, supporting documentation, and receipts for accuracy.
- Maintain accurate business records and operational reporting for affiliated companies.
- Act as a day-to-day operational liaison for affiliated companies, coordinating requests across Operations, Finance, and Contracts and routing items to appropriate team members.
- Help develop and document repeatable operational workflows as affiliated companies transition into shared systems.
- Submit check requests and payment documentation through the designated internal platform as needed.
- Maintain organized electronic records and documentation for affiliated companies.
- Coordinate missing receipts, W-9s, approvals, and coding documentation with Finance to support timely and accurate financial processing.
- Provide administrative support to the Deputy Director, including scheduling, meeting preparation, document routing, and follow-up tracking.
- Coordinate and manage conference and event registrations.
- Coordinate business travel and related logistics for the Deputy Director and affiliated companies.
- Assist with onboarding and offboarding technology-related requests for affiliated-company staff, coordinating access across required business systems and platforms.
- Support adoption of internal operational systems and help document standard operating procedures.
- Assist with special projects and other administrative duties as assigned.
Benefits
- Health insurance through Capital Health Plan (CHP), or BCBS FL outside the Tallahassee Metro area, with individual premiums fully covered by the company.
- Optional dental, vision, and supplemental insurance coverage.
- 401(k) retirement plan.
- 176 hours of paid time off annually.
- Paid standard federal holidays.
