Business Support Specialist

Malones CNC • Grove, OK

5d

About The Position

The Business Support Specialist provides administrative, clerical, financial data-entry, and operational support for efficient daily business activities. The role serves as a professional point of contact for visitors and callers, coordinates meetings and events, performs assigned accounts payable functions, and supports Human Resources and other departments. The position requires accuracy, financial acumen, organization, initiative, sound judgment, confidentiality, and the ability to work independently.

The role supports a manufacturing facility. Most work takes place in an office, with occasional visits to a production area. Required personal protective equipment for entering that area will be provided. The schedule must start at 6:30 or 7 a.m.

Requirements

• High school diploma or GED credential.
• Strong organizational and time-management skills, including the ability to manage competing priorities.
• Exceptional attention to detail and accuracy in data entry and recordkeeping.
• Financial acumen, numerical aptitude, and understanding of basic accounting concepts.
• Proficiency in Microsoft Excel, Word, Outlook, and general office technology.
• Effective written and verbal communication and professional customer service skills.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Must qualify as a U.S. person under applicable U.S. export control regulations (ITAR and/or EAR), where required for access to export-controlled information or technology associated with the position.
• Ability to work a schedule that starts at 6:30 or 7 a.m.

Nice To Haves

• Experience in administrative or office support.
• Experience with accounts payable, invoice processing, or financial data entry.
• Familiarity with accounting software.
• Experience coordinating events or internal communications.

Responsibilities

• Answer and direct telephone calls courteously and accurately relay messages.
• Greet and assist visitors, customers, vendors, and other guests professionally.
• Coordinate meetings, including scheduling, meeting spaces, materials, and participant communications.
• Arrange meals, catering, refreshments, and supplies for meetings and company functions.
• Maintain orderly administrative files and records, and a professional reception environment.
• Enter invoices and related financial information accurately and on time.
• Review invoices and supporting documents for completeness and consistency; identify discrepancies and seek clarification or report errors.
• Maintain organized financial records and assist with invoice tracking and other assigned accounts payable activities.
• Protect confidential financial and business information.
• Assist Human Resources and other departments with administrative projects and special initiatives.
• Support planning and coordination of employee events, recognition activities, meetings, and company functions.
• Prepare and distribute internal announcements, notices, and informational materials as directed.
• Coordinate event logistics, including scheduling, supplies, refreshments, and setup.
• Prioritize assignments, manage interruptions, and meet deadlines with minimal supervision.
• Anticipate needs, take initiative, and follow tasks through to completion.
• Maintain a professional demeanor, appearance, and communication style, and demonstrate reliability, accountability, discretion, and sound judgment.
• Perform related duties and special projects as assigned.
• Maintain attendance and punctuality standards.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED