Business Support Specialist
About The Position
The Business Support Specialist provides administrative, clerical, financial data entry, and operational support to ensure efficient daily business activities. The role serves as a professional point of contact for visitors and callers, coordinates meetings and events, performs assigned accounts payable functions, and supports departments including Human Resources. Success requires exceptional accuracy, financial acumen, organization, initiative, sound judgment, confidentiality, and the ability to work independently. This role supports a manufacturing facility. Most of the workday is spent in an office environment, though the employee may sometimes need to enter a production area. Required personal protective equipment for entering that area will be provided. The job description summarizes the general nature and level of work assigned and is not an exhaustive list of duties or qualifications. Responsibilities may change based on business needs, consistent with applicable law.
Requirements
- High school diploma or GED credential.
- Strong organizational and time-management skills, including the ability to manage competing priorities.
- Exceptional attention to detail and accuracy in data entry and recordkeeping.
- Financial acumen, numerical aptitude, and understanding of basic accounting concepts.
- Proficiency in Microsoft Excel, Word, Outlook, and general office technology.
- Effective written and verbal communication and professional customer service skills.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Must qualify as a U.S. person under applicable U.S. export control regulations (ITAR and/or EAR), where required for access to export-controlled information or technology associated with the position.
- Ability to work a schedule that starts at 6:30 or 7 a.m.
Nice To Haves
- Experience in administrative or office support.
- Experience with accounts payable, invoice processing, or financial data entry.
- Familiarity with accounting software and coordinating events or internal communications.
Responsibilities
- Answer and direct telephone calls courteously and accurately relay messages.
- Greet and assist visitors, customers, vendors, and other guests professionally.
- Coordinate meetings, including scheduling, meeting spaces, materials, and participant communications.
- Arrange meals, catering, refreshments, and supplies for meetings and company functions.
- Maintain orderly administrative files and records, as well as a professional reception environment.
- Enter invoices and related financial information accurately and on time.
- Review invoices and supporting documents for completeness and consistency.
- Identify discrepancies and promptly seek clarification or report errors.
- Maintain organized financial records and assist with invoice tracking and other assigned accounts payable activities.
- Protect confidential financial and business information.
- Assist Human Resources and other departments with administrative projects and special initiatives.
- Support planning and coordination of employee events, recognition activities, meetings, and company functions.
- Prepare and distribute internal announcements, notices, and informational materials as directed.
- Coordinate event logistics, including scheduling, supplies, refreshments, and setup.
- Independently prioritize assignments, manage interruptions, and meet deadlines with minimal supervision.
- Anticipate needs, take initiative, and follow tasks through to completion.
- Maintain a consistently professional demeanor, appearance, and communication style.
- Demonstrate reliability, accountability, discretion, and sound judgment.
- Perform related duties and special projects as assigned.
- Maintain attendance and punctuality standards.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
