Business Operations Coordinator

Montana Hospital Association • Helena, MT

4d • $22 - $25

About The Position

The Business Operations Coordinator supports the continued growth and daily operations of MHA Ventures, Inc., the Montana Hospital Association’s for-profit subsidiary. Working closely with the Vice President of Shared Services, the position coordinates business operations, supports hospital and vendor relationships, manages contracts and program records, tracks purchasing and financial data, and helps keep projects and communications moving forward. The ideal candidate is detail-oriented and resourceful, follows through, solves problems, and helps make things happen.

The role works in a collaborative, fast-paced office environment involving regular computer use, frequent communication, and coordination of multiple priorities and deadlines. Occasional in-state travel and support of meetings or events outside regular business hours may be required. Reasonable accommodations are available for essential job functions.

Requirements

• Associate’s degree in business administration, accounting, communications, healthcare administration, or a related field; equivalent education and experience will be considered.
• Two or more years of experience in administrative support, business operations, customer service, contract administration, or project coordination is preferred.
• Strong organizational skills and the ability to manage multiple priorities, meet deadlines, and independently follow through.
• Proficiency in Microsoft 365, particularly Excel, Outlook, Word, PowerPoint, and Teams.
• Strong written and verbal communication skills and the ability to build professional relationships.
• Comfort working with spreadsheets, numerical information, and financial data.
• Initiative, sound judgment, attention to detail, and the ability to identify problems and recommend solutions.
• Ability to maintain confidentiality of business, financial, member, and partner information.
• Occasional in-state travel and support of meetings or events outside regular business hours may be required.

Nice To Haves

• Two or more years of experience in administrative support, business operations, customer service, contract administration, or project coordination.

Responsibilities

• Maintain member and partner records, support hospital and vendor communications, track program participation, and provide responsive customer service.
• Coordinate contracts, purchasing arrangements, program enrollment, renewals, and related documentation.
• Maintain spreadsheets and databases, track purchasing volume and utilization, assist with financial reporting, and prepare reports and presentations.
• Coordinate outreach, prepare communications and marketing materials, and assist with initiatives promoting MHA Ventures programs and services.
• Coordinate meetings, track deadlines and deliverables, prepare Board materials, and identify opportunities to improve processes and workflows.
• Maintain confidentiality of business, financial, member, and partner information.
• Provide support for meetings or events outside regular business hours when required.

Benefits

• Employer-paid medical, dental, and vision insurance for employees.
• Employer contribution to a Health Savings Account (HSA) or Montana Medical Savings Account (MSA).
• Flex Savings account.
• 401(k).
• Very generous 401(k) contribution after 2 years of employment.
• Employer-paid life insurance.
• Paid time off.
• Seven paid holidays per year, plus a paid office closure between Christmas Day and New Year’s Day.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree