Business Operations Coordinator
About The Position
Dream Three is a story studio built to deliver best-in-class, genre-spanning narratives across mediums, including film and series, theater and live events, publishing and music, and digital and immersive. We are hiring an Operations Coordinator to keep business operations running smoothly and to provide executive support to our CEO and leadership by coordinating people, paperwork, and follow-through on creative projects and talent engagements. The role starts part-time, with potential for expanded hours and broader operational responsibility. Success in this role means that deadlines, decisions, and next steps are clear; routine work reaches completion without repeated prompting; agreements, financial paperwork, schedules, and records are accurate, organized, and ready for review; and you resolve routine issues, communicate early when priorities conflict, and protect leadership’s time.
Requirements
- Relevant experience in operations, project coordination, executive support, or business administration—typically 1–3 years; equivalent practical experience is welcome.
- Evidence of accurate follow-through, professional writing, sound judgment, and ownership of recurring work.
- Comfort with spreadsheets, document preparation, task tracking, and learning new systems. Entertainment-specific processes can be learned; attention to detail and dependability are essential.
Nice To Haves
- Entertainment or talent-representation experience
- Familiarity with contracts, deal memos, financial paperwork, multiple business entities, or process documentation.
Responsibilities
- Maintain tasks, deadlines, and trackers; translate decisions into assigned actions and coordinate administrative handoffs with project teams and partners.
- Coordinate scheduling, meeting preparation, designated correspondence, and approved business travel; organize decisions and follow-up for the CEO.
- Collect and check invoices, receipts, and vendor documents; route approvals, maintain status records, and follow up with the bookkeeper and appropriate partners.
- Prepare deal memos and booking documents from approved templates and confirmed terms; coordinate review, signatures, deadlines, and booking logistics.
- Keep assigned records and instructions current, run established workflows, and propose practical improvements.
Benefits
- Reimbursement for preapproved education relevant to your role.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
