Business Office Manager

Phoenix Senior Living•Beaufort, SC

About The Position

The Business Office Manager supports community operations by maintaining office systems and administrative staff. The role is responsible for associate recognition and engagement, performance management and evaluations, and financial management and business processes, including payroll, human resources administration and information, monitoring and process systems, financial systems close and management, key controls, and quality assurance knowledge. The Business Office Manager organizes office operations and procedures, prepares payroll, manages correspondence and filing systems, reviews supply requisitions, and assigns and monitors clerical functions. The role maintains records and office efficiency, implements office policies and systems, coordinates administrative staffing, and manages recruitment, selection, orientation, training, coaching, counseling, and performance appraisal of associates. The position also supports budget objectives by analyzing variances and initiating corrective actions.

Requirements

At least 1 year of related experience.
Skills in supply management, informing others, tracking and analyzing budget expenses, delegation, staffing, and managing processes.
Ability to multitask.
Skills in supervision, developing standards, promoting process improvement, inventory control, and reporting.

Nice To Haves

Associate or bachelor's degree preferred.

Responsibilities

Organize office operations and procedures, including payroll preparation, correspondence, filing systems, supply requisitions, and clerical functions.
Define procedures for retention, protection, retrieval, transfer, and disposal of records.
Plan and implement office systems and layouts, and procure equipment to maintain office efficiency.
Establish office standards and procedures, measure results, and make necessary adjustments.
Schedule and assign employees and follow up on work results.
Manage recruitment, selection, orientation, and training of associates.
Coach, counsel, discipline, monitor, and appraise administrative staff.
Maintain professional and technical knowledge through educational workshops, publications, and professional networks.
Implement the set budget, analyze variances, and initiate corrective actions.
Contribute to team efforts by accomplishing related duties as needed.
Support associate recognition and engagement, performance management, and evaluations.
Manage business processes related to payroll, human resources administration, financial systems, monitoring, process and systems, financial close and management, and key controls.