Business Office Manager

BrighamHouse0•Weymouth, MA

About The Position

The Business Office Manager oversees business office functions at the community, including general accounting, accounts payable, accounts receivable, payroll, cash transactions, and on-site administration of employee benefits. The role maintains resident and employee records, supports month-end financial close and variance reporting, and ensures business office practices comply with company policies and applicable regulations. The position may supervise administrative staff and assist with inquiry tours and other duties as assigned.

Requirements

Associate degree in Accounting, Business, or a related field and two years of experience with business office functions, or an equivalent combination of education and experience.
Working knowledge of Generally Accepted Accounting Principles.
Working knowledge of federal and state employment law.
Ability to clearly present information verbally and communicate accurately with an appropriate level of detail, including under stressful or demanding conditions.
Positive attitude and team orientation in verbal and non-verbal communication.
Ability to perform budget analysis and variance reporting.
Proficiency with Microsoft Office.
Ability to use office machines, including fax, multiple phone line systems, copy machine, and calculator.
Must complete a criminal background check for unlicensed employees in compliance with state regulation.
Must provide, at hire and annually thereafter, medical certification from a licensed healthcare provider confirming freedom from communicable disease, including TB, in compliance with state regulation.
Demonstrated responsibility and accuracy in handling work details.
Ability to organize office resources and records to support regulatory compliance and timely access to files.
Ability to adjust style and approach to achieve objectives; define realistic goals, tasks, and deliverables; assign resources; and set priorities.
Ability to build efficient processes and policies, allocate resources effectively, and support continuous improvement and high standards of accuracy and excellence.
Demonstrated ability to maintain confidentiality.
Ability to work varied schedules, including weekends, evenings, and holidays.
Physical ability to move at least 20 lbs. without assistance, bend, reach, work in small areas, and push and pull equipment and furnishings.

Nice To Haves

Three to five years of experience in Business Office Management or Accounting.

Responsibilities

Prepare, enter, and maintain resident data upon move-in and for demographic or status changes; reconcile billing and move-in systems.
Manage accounts receivable data, including monthly billing, billing adjustments, cash receipts, and aging reports.
Manage accounts payable data, including vendor setup, expense tracking, and timely expense processing.
Administer the community’s employment function in accordance with company policies and applicable regulations.
Administer payroll, submit appropriate information to the corporate office, and coordinate time-clock reporting by payroll deadlines.
Administer employee benefit programs, educate employees about plans, and assist with enrollment and plan changes.
Assist the Executive Director with month-end accruals, General Ledger analysis, monthly financials, and operational or financial variance reports as needed.
Complete special projects, requests, and assignments as appropriate.
Maintain employee files in accordance with applicable regulations and company policies.
Maintain an office that is neat and orderly as specified by policy.
Participate in the weekend manager rotation as needed.
Assist with sales and marketing by conducting inquiry tours as needed.
May supervise an administrative assistant, receptionist, security guard, or other positions as assigned.
Perform other duties as assigned.