Business Office Manager

Life Care Services•Burnsville, MN

10d

About The Position

Havenwood of Burnsville is recruiting a Business Office Manager to provide human resources and financial support to the community and Executive Director. The role is a key member of the community’s leadership team and is responsible for adhering to policies and procedures while upholding the community’s mission, philosophy, and values, as well as the company’s vision, principles, and Hospitality Promises. The Business Office Manager oversees accounts payable, accounts receivable, payroll, and human resources functions, and supervises the front desk team. The position includes coordinating invoice approvals, reconciling credit card records, monitoring payroll accuracy and compliance, reporting staff changes that affect benefits, and reviewing employee expense reports.

Requirements

An associate degree in accounting, business, or human resources is preferred.
At least one year of staff-supervision experience is preferred.
Enthusiasm, compassion, and a passion for senior care, hospitality, and senior engagement.

Nice To Haves

Associate degree in accounting, business, or human resources.
At least one year of experience supervising staff.

Responsibilities

Serve as a resource for department directors on the chart of accounts, invoice coding, approval processes, and deadlines, following standard procedures.
Oversee routing accounts payable invoices for approval from the time invoices arrive by mail.
Reconcile the credit card log to invoices, verify all credit card receipts are accounted for, and submit documents to the Community Accounting department for balance replenishment as needed.
Supervise the front desk, including two or more full-time or equivalent receptionists and/or concierges.
Carry out supervisory responsibilities in accordance with organizational policies and applicable laws, including interviewing and hiring, planning and assigning work, directing work, appraising performance, and rewarding or disciplining employees.
Run payroll variance, overtime, birthday, and anniversary reports; analyze them and submit them for supervisory review after department managers approve variances.
Ensure payroll accuracy and compliance with policies and procedures.
Report new hires, status changes such as leaves of absence, classification and wage changes, and other changes affecting community staff participation in benefit programs.
Review employee expense reports for accuracy and completeness.
Provide human resources and financial support to the community and Executive Director.
Uphold community policies, procedures, mission, philosophy, and values, as well as the company’s vision, principles, and Hospitality Promises.