Business Office HR Coordinator (Northeast Bronx YMCA)

YMCA of Greater New York•Bronx, NY

11d•Onsite

About The Position

The Business Office HR Coordinator at the Northeast Bronx YMCA provides daily Human Resources and Payroll support and assistance with some financial business functions for the branch. The position works under the supervision of the Business Manager. Duties include processing employment and volunteer documents, supporting staff with benefits and leave-related requests, tracking required training, assisting with financial and business-office processes, and providing administrative and office support.

Requirements

Bachelor’s degree or equivalent work experience required.
One to two years of experience in bookkeeping and/or administrative assistance.
Strong computer skills.
Detail-oriented and able to manage multiple projects simultaneously.
Ability to handle a high volume of work.
Excellent customer service and communication skills.

Nice To Haves

Knowledge of Human Resources preferred.
Knowledge of HRIS is a plus.

Responsibilities

Process employment and volunteer documents, including entering screenings into applicable systems and assisting with Youth & Family screening and agency processing.
Assist with new-hire orientations and paperwork reviews for new or rehired staff, and maintain supplies of new-hire packets and status-change forms.
Complete CONNECT: HR data entry accurately and on time, and assist with maintaining and filing employee and volunteer records.
Assist the supervisor with staff and agency notifications related to leave requests, medical plan changes, benefits, employment verification, unemployment claims, and workers’ compensation claims.
Provide information about health insurance, retirement, direct deposit, and available vacation, sick, and personal benefit hours.
Track branch staff training completions to support compliance with required training.
Assist with daily deposits, bank and credit-card reconciliation, and financial reporting.
Resolve and track chargebacks; assist with accounts-payable vouchers and invoices, related reconciliations, and AP and PO tracking reports.
Run open purchase order and Income-On-Hold reports and notify branch staff.
Assist with petty cash, receipt audits, Accounts Payable reimbursement vouchers, and collection and submission of purchasing-card documents.
Distribute financial reports to branch department heads.
Maintain business-office records, vendor files, and archives according to file-retention guidelines.
Assist with government-contract record-keeping and timely agency reporting.
Back up branch Administrative Assistants, including assisting department heads and distributing mail.
Help maintain office equipment and computers, order and manage equipment supplies, create and submit HelpDesk tickets, and manage office-supply inventory.